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Electronic Health Record Implementation Toolkit
The Health Information Technology field is complex. Equally complex are many of the tools in existence for reviewing, selecting, and implementing Electronic Health Records (EHR). While excellent resources of information, they are often unnecessarily complex for the needs of Local Health Departments (LHDs) in Kansas.
This toolkit provides an overview of important elements of EHR selection and implementation to help LHDs assess, plan, and avoid known pitfalls. This toolkit does not cover all necessary details, but provides a thoughtful overview of the process. Additional research and consultation with experts is recommended. For example, seek legal assistance in the evaluation of Requests for Proposals and EHR contracts.
Note: While this toolkit was originally designed for LHDs, it may also be useful to other clinics, as well as those involved in the administration of vaccines.
Related Documents
- 00 LHD Toolkit Guide for EHR Implementation (PDF)
- 01 EHR Implementation Timeline Template (XLSX)
- 02 Change Management Guide (PDF)
- 03 Decision Matrix (PDF)
- 04 IT Evaluation (PDF)
- 05a Workflow Diagram How To (PDF)
- 05b General Clinic Office Visit Workflow Example (PDF)
- 05c Blood Lead Workflow Example (XLSX)
- 05dImmunization Workflow Template (PDF)
- 05e Nursing Clinic Workflow Example (PDF)
- 06 Implementation Team Roles and Responsibilities (PDF)
- 07 Project Plan Template (XLSX)
- 08 Vendor Demo Scripts (PDF)
- 09 Vendor Evaluation Guidance (PDF)
- 10 LHD EHR Vendor Evaluation Tool (XLSX)
- 11 Vendor Cost Comparison Tool (XLSX)
- 12 EHR Features Pricing For Cohort (XLSX)
- 13 EHR Request For Proposal RFP Content (PDF)
- 14 Site Visit Guide (PDF)
- 15 EHR Commission Presentation Template (PPTX)
- 16 Chart Migration (PDF)
- 17 Report Review Template (PDF)
- 18 Department Testing Plan (PDF)
- 19a KS Public Health EHR Interoperability (PNG)
- 20a The Facts about Switching from KSWebIZ Direct Entry to HL7 Interfacing (PDF)
- 20b HL7 Data Exchange Information (PDF)
- 20c. WebIZ Immunization Information System HL7 2.5.1 Release 1.5 Local Implementation Guide (PDF)
- 21 Policy Considerations (PDF)
- 22 Go-Live Tips (PDF)
- 23 EHR Post Implementation Issues Log (XLSX)
- 24 User Group Guide (PDF)