Tech Checklist for New NYU Staff

Your NYU NetID is what you'll use to log into most IT services and is the basis for your NYU email address. It's automatically generated based on your initials followed by a string of numbers (e.g., abc123). NetIDs cannot be customized or changed. 

Visit the NYU Start page to activate your NetID. You won't be able to use it to log into services until this step has been completed.

TIP: here's how to pick a strong password

NetID vs. University ID Number
Both your NYU NetID and University ID number help University systems identify you and are listed on the back of your NYU ID card, but they're not interchangeable. Your University ID number, commonly called an "N number," starts with the letter “N” and is followed by 8 digits. Most NYU IT services use your NetID for login.

Stern ID
Students, faculty, and staff at Stern are assigned an additional Stern ID that is used to access Stern-specific services.

Your recovery email address is initially set up when you activate your NetID on the NYU Start page and can be updated there anytime. It is a non-NYU email you own that you can use to reset a forgotten password via the NYU Start Page or by contacting the IT Service Desk. 

Your recovery email should be an account you will always have access to, such as a personal Gmail account.

Multi-Factor Authentication (MFA) is a critical cybersecurity tool used to confirm your identity and helps prevent hackers from gaining access to your personal information and NYU’s network. It involves verifying a login attempt by sending an additional verification alert to a trusted device such as your phone. Once you’ve logged in with your NetID, MFA authentication is required to access most online services at NYU.

Duo Push, an app you install on your phone or tablet, is the primary method of authenticating with MFA.

Important: Be sure to register at least one additional MFA/Duo device during setup or anytime after. If your primary device is lost or otherwise not available, you can send the authentication request to a different device and avoid being locked out of your NYU account.

Your NYU Email account is available as soon as you activate your NYU NetID. Your email address is based on your NetID (ex: abc123@nyu.edu).

Access NYU Email
Depending on your method of checking your email, there may be an additional step or two to complete the first time you log in.

• Web browser: Visit email.nyu.edu. Log in with your NetID and password and then verify with Multi-factor Authentication (Duo - see the item above)
  
• Mobile device: Set up an app such as Google Gmail.
  • What's a Google Apps Password and how is it different from my NYU password?    

TIP: What if I also have a personal Gmail account?

Create your NYU Email signature
An email signature is text appended to the end of every message, and can include your contact information or a favorite quote. See Google support for instructions. Note: ome departments have requirements regarding email signatures. Please check with your supervisor or hiring manager for details.

Create a personalized email address
Your default NYU Email address is your NetID@nyu.edu. You can also create a personalized email address (firstname.lastname@nyu.edu). Both addresses will be linked and can be used interchangeably.

Schools with their own email addresses
Some NYU schools offer an additional email address featuring the name of the school. This school-specific email address is not synced with your main NYU Email account. Email sent to one address will not show up in the inbox of the other.

To ensure that you see all of your email, Forward your school-specific email to your primary NYU Email account (Google support).

The amount of cybersecurity info employees have to digest is substantial. To help you get to the core of it, there are three checklists. Follow the steps they lay out and you're already ahead of the game.

• Foundational Cybersecurity Checklist for Everyone: steps for everyone at NYU, including employees.
• Cybersecurity Checklist for NYU Technologists: if your job involves working with technology infrastructure or potentially sensitive data, this checklist includes steps you should take in addition to those in the Foundational checklist.
• Cybersecurity Checklist for Researchers: if your job involves conducting research or supporting researchers at NYU, review these additional cybersecurity steps you should take in addition to those in the Foundational checklist.

Tip: will you be traveling on behalf of NYU as a part of your new position? Travel Safely with Technology will guide you through making sure your technology and data are secure.

The Safe Computing site is a frequently updated resource for cybersecurity tips, education, and training, including in-depth looks at common cybersecurity threats, terms, best practices (such as making sure you keep your apps and computer up-to-date), and the risks of not being an active participant in keeping NYU and yourself secure from cyberattacks.

If you're working from an NYU location, you can connect your computer or mobile device to the NYU Network.

NYU Wi-Fi
NYU Wi-Fi provides secure wireless access to NYU’s network and the internet at just about every University location, including global sites.

In-office wired Ethernet connections
Many offices are equipped with Ethernet jacks, which enable you to connect your computer via a cable to the NYU Network.

TIP: Although it used to be common for computers to have an Ethernet port, that's no longer the case, especially on laptops. You may need to acquire an adaptor that plugs into a USB port. Your local IT support staff or an administrative assistant can help with this.

Using your home internet
While most home internet connections are secure, it's a good idea to use NYU Virtual Private Network (VPN) to add an additional layer of security. Some services require it.

TIP: Learn how to make your home network more secure.

NYU Email, Drive, Docs, Calendar, and other services are powered by NYU Google Services.

NYU Zoom is a cloud-based, full-featured web, video, and audio conferencing service which enables hybrid or remote classes and meetings.

Tip: if you've been using a personal version of Zoom, here's how to make sure you're using NYU Zoom (which has more functionality than the standard free version).

The NYU Print Service for Departments, which is available in many NYU office locations, brings more efficient and responsible print practices to NYU’s faculty, staff, and administrators. It allows you to send print jobs to new MFDs (multifunction devices). Nothing will be printed until you, or someone you have authorized, go to the MFD and tap your NYU ID card, use a unique PIN, or scan a QR code to securely release your print job.

If your school or department is not part of NYU Print Service for Departments
If your group doesn't have NYU Print Service for Departments, speak with an administrative assistant or office manager for details regarding printing.

Tip: Here are some steps you can take for more sustainable printing

Your NYU office phone number is assigned to you and should be available from your administrative assistant or office manager.

Most NYU offices discontinued use of desktop telephones in favor of a software-based phone (softphone) app called Cisco Jabber.

• Install and learn how to use Cisco Jabber
• Set up your NYU voicemail

Endpoint Management is a centrally-administered platform to manage configuration of endpoints, including patch management, software deployment, and hardware selection.

The availability of Endpoint Management resources is governed by agreements between NYU IT and individual business units and schools. If your group is unenrolled, your local IT support staff will assist you.

As part of NYU IT's commitment to protect our community's information and systems, and in compliance with the Data and System Security Policy, anti-malware software is required on any computer connecting to NYU's network (NYU-NET).

NYU IT provides free anti-malware software to all eligible members of the NYU community.

NYU-owned computers
NYU-owned computers issued to employees should have Endpoint Protection (Cortex XDR) installed. It protects against malware, password scraping, ransomware, and other threats.

Personally-owned computers
If you have a personally-owned computer that you'll use to connect to the NYU network, it's required to have anti-malware software installed. If you do not already have anti-malware software, please install Malwarebytes. Doing so will help protect the NYU network and keep your personal information safe.

NYU Virtual Private Network (VPN) provides secure access to NYU services when you’re working or studying off-campus. Use VPN if you’re using public Wi-Fi or an unsecured internet connection, traveling, or working from home.

Tip: When you’re off-campus you may need to use VPN to access some services