Marketing Co-Ordinator

Job Title

Marketing Co-Ordinator, Marketing

Location

Remote

About STS

STS Capital Partners is a global sell side M&A firm like no other. We are expert guides for private, founder, and entrepreneurial business owners on the journey to achieving an Extraordinary Exit™. Our extensive global relationships, world class team, and proven deal process bring international strategic buyers and investors to the table who deliver maximum financial value. As a result, we help clients fulfill bigger ambitions in life and leave lasting legacies by inspiring charitable donations through our Success to Significance™ program with a goal of raising one billion dollars in new philanthropic and impact capital to support charities like Altruvest, Knowledge Impact Network, and DignityMoves.

Purpose of the Role

The role of a Marketing Coordinator supports the marketing team by managing various administrative and project-based tasks. This position ensures that marketing campaigns are executed smoothly, communications are efficiently managed, and marketing materials are consistently updated and aligned with the STS brand. The Marketing Coordinator also facilitates collaboration with internal teams and external vendors to deliver high-quality marketing content.

Responsibilities:

• Responsible for facilitating and updating Teasers and Confidential Information Memorandums (CIMs) to ensure accurate and compelling content and verify that request has been met.
• Efficiently manage the group mailbox, ensuring timely responses and proper organization of communication.
• Collect and execute monthly updates for Deal Summary working with the content manager and graphic designer. Deploy reminder emails and obtain relevant approvals.
• Pull relevant distribution lists and input content into Mailchimp templates for various communications, including thought leadership, webinar invites, Deal Summary, and internal newsletters. Test and deploy effectively.
• Take comprehensive meeting minutes during internal calls and manage action items using project management software Monday.com. Book follow-up calls and team meetings when required.
• Take ownership of Monday.com, ensuring deadlines are set, and items are progressing as planned for all marketing team members. Act as a key point of contact for the platform.
• Collaborate with the graphic design lead to facilitate updates and changes to marketing collateral, ensuring alignment with the STS brand.
• Maintain organized file management systems, set up job bags, and serve as a record keeper to promptly retrieve reference materials when required.
• Generate and present monthly reports, summarizing KPIs, key metrics, and insights related to marketing activities.
• Manage all inbound invoices ensuring prompt payment and record on Monday.com in order to pull monthly reports to track against annual budget.
• Assist with administrative tasks related to onboarding of new STS team members, including the development of bios, headshots, business cards, and other necessary materials.
• Collaborate in the development of graphics, such as social media content and greeting cards, using tools like Canva when required.
• Assist in managing external websites by adding new blog post content via WordPress and other basic updates. Liaise with IT when larger updates are required.
• Responsible for collecting information from stakeholders and associated approval to produce and distribute a monthly internal newsletter.
• Work with third-party vendors, graphic designers, and videographers to coordinate the creation of corporate, sales, and event-related materials.
• Prepare and submit quote requests for print collateral and event materials (branded items), seek approvals, send files with shipping info; manage invoicing, payment, and recording in Monday.com.

Requirements and Skills

• Proven experience in a fast-paced and results-driven environment.
• Proven experience in working effectively both independently and as part of a team.
• Very strong command of English language; writing and editing skills.
• Exposure to the financial services sector would be advantageous.
• Familiarity with project management tools, ideally Monday.com.
• Familiarity with marketing platforms and tools, including Mailchimp, Canva, and WordPress, to assist with graphic development, website updates, and eNewsletter management.

Key Competencies

• Attention to Detail: The ability to manage and update marketing materials, ensuring accuracy and consistency in all content and managing action items with precision.

• Project Management: The ability to manage multiple tasks simultaneously, such as group mailbox management, Deal Summary updates, and Mailchimp distributions.

• Communication Skills: Excellent verbal and written communication abilities for efficient mailbox management, meeting minutes documentation, and coordination with third-party vendors. Capability to create compelling marketing content and effectively manage distribution lists and eNewsletters.

• Collaboration and Teamwork: The ability to work effectively with internal team members and the ability to coordinate with external vendors to ensure timely and quality production of marketing materials.