Development Coordinator

Development Coordinator 2024

Job Description

Summary: The Child Mind Institute is the leading independent nonprofit in children’s mental health. We are in a moment when children's mental health and learning disorders are among our most pressing societal issues. Our development office is dynamic and growing team of 23 professionals. We are searching for a motivated, organized, and detail-oriented individual Development Coordinator to provide executive support to the Chief Development Officer (CDO) and operational support to the larger fundraising department.

Reporting to the Chief Development Officer and in regular collaboration with the Director of Development Operations, this is a non-exempt, full-time position located in our NYC headquarters and presently observing a hybrid work environment.

The Child Mind Institute is proud to be named a Great Place to Work-Certified company! Our competitive compensation and benefits include medical insurance, 401(k) with match, flexible work schedules, paid parental leave, dependent care and discounted tickets and entertainment perks program.

Responsibilities

• Effectively and efficiently manage the calendar of the CDO, including the coordination of complex meetings with donors, the President, and the Executive Director. Requires interaction with both internal and external executives and assistants, as well as consultants, and will include logistics and catering at times.
• Communicate on behalf of the CDO with external stakeholders, including board members, donors, and other partners.
• Use judgement to ensure smooth day to day logistics and operations in the office of the CDO
• Keep the CDO informed of upcoming commitments and responsibilities, as well as managing the preparation as needed. This includes but is not limited to: researching and analyzing information to assist with decision making, providing prepared materials for meetings and phone calls, updating Salesforce with meeting notes/agendas, and liaising with colleagues to ensure efficient workflow.
• Make travel arrangements for the CDO as needed, including booking travel and preparing itineraries.
• Support the Director of Development Operations in planning and implementing new department systems for efficient administrative functions.
• Prepare and submit routine financial reports (BPFs, expense reimbursements, corporate card allocations) for the CDO.
• In collaboration with the Associate, Development Operations and Associate, Individual Giving, participate in the gift acknowledgment process, enter gifts into the institutional database (Salesforce), and move contracts/invoices through the organization
• Support the production of documents, reports, and presentations for donor meetings (virtual and in-person).
• Manage the set-up of team, donor, and cross-department meetings – including catering and audio-visual needs.
• Create knowledge management/training documentation to support the development team.
• Serve as the initial voice of the development department by monitoring the Development Info e-mail inbox, efficiently triaging incoming requests and occasional external correspondence.
• Additional duties and projects as needed.
• Occasional evening and weekend work as needed.
  
  

Qualifications

• High School Diploma/GED and 5+years of administration/executive support experience OR equivalent combination of education and experience is required
• Executive support experience
• Demonstrated ability and temperament to work with sensitive and confidential information
• Exceptional written, oral and interpersonal communication skills with diverse groups of people, including Board members, senior executives, staff, donors, and other external partners
• Experience with Salesforce CRM preferred
• Good judgment and problem-solving skills
• Ability to work collaboratively, think creatively, and take initiative to manage high priorities and multi-task in a fast-paced work environment
• High degree of organizational skills
• Energetic, flexible, collaborative, and proactive
• Team player with ability to establish and maintain effective working relationships
• Expert proficiency with Microsoft Office Suite and strong general computer skills
• Prior experience with non-profit preferred
• Passion for the Child Mind Institute mission
  
  

Special Considerations

Please upload your CV during the application process.

All new hires must be vaccinated and must stay up to date with vaccines against the COVID-19 virus unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment with CMI, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by CMI.

The Child Mind Institute is an equal opportunity employer and does not discriminate in employment based on race, religion (including religious dress and grooming practices), color, sex/gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sex stereotype, gender identity/gender expression/transgender (including whether or not you are transitioning or have transitioned) and sexual orientation; national origin (including language use restrictions and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law [Vehicle Code section 12801.9]); ancestry, physical or mental disability, medical condition, genetic information/characteristics, marital status/registered domestic partner status, age (40 and over), sexual orientation, military or veteran status, or any other basis protected by federal, state or local law or ordinance or regulation