Summer Hours

The Bechtel International Center Building is closed on Fridays from June 14th to September 3rd. Staff continue to work remotely on Fridays.

Stanford
Bechtel International Center Bechtel International Center

Responsibilities of Sponsoring Departments for J-1 Scholars

  • Inform J-1 scholars that they are required to have health insurance for themselves and their J-2 dependents that meet the State Department's requirements for the J program.
  • Monitor the J-1 scholar’s arrival dates and inform Bechtel International Center of possible delays or cancellations.
  • Remind the J-1 scholar to submit the J Arrival and Insurance Confirmation web form no later than the 15th day after the start date on the J-1 visa document.
  • Request a new DS-2019 in workflow to reflect the later start date if the J-1 scholar or department postpones the visit.
  • Submit a cancellation request in Workflow if the J-1 scholar or department cancels the visit prior to the arrival of the scholar.
  • Remind J-1 scholars to report a change of address within 10 days of moving.
  • Notify the Bechtel International Center if the J-1 scholar’s appointment ends more than 15 days before the program end date on the DS-2019 only if the scholar will not be transferring to another US institution.
  • Initiate a J-1 extension, if needed, at least three months in advance of the expiration date on the DS-2019.
  • Contact the Office for Graduate Medical Education if you plan to sponsor a J-1 scholar who will engage in clinical research or patient contact.
  • Inform the Bechtel International Center if the J-1 scholar seeks to change departments within Stanford so that this change can be evaluated, and, if approved, a revised DS-2019 can be issued.
  • Submit an “Add Site of Activity Request” in Workflow if your J-1 scholar will be engaging in off-site activities.