H-1B Document Checklist
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Employee name, emplid and email:
Dept. Contact name, phone, email:
Workflow transaction number:
Type of Request (mark one)
- Initial H-1B - Consular processing
- Initial H-1B - Change of Status to H-1B within U.S.
- Extension of current Stanford sponsored H-1B status, consular processing
- Extension of current Stanford sponsored H-1B status, within U.S.
- Transfer of H-1B status from a different H-1B sponsor to Stanford (port)
- Amendment of current H-1B status, without extension
Please use the following checklist to compile a set of single-sided documents for submission to Citizenship and Immigration Services. Cover your dossier with the checklist and mark items as enclosed. Bind with rubber bands and place in a secure envelope. Separate/identify the sections with tabs at the bottom of the page. Please arrange in the order given.
- Cover letter
- Evidence of waiver or fulfillment of two-year home residency requirement
- Copy of most recent I-94 entry-exit record
- Payroll history
- Employee's CV
- Educational credentials
- Licensure (for physicians with patient care and other occupations requiring licensure)
- Job offer/Re-appointment letter
- Immigration history (biographical and other relevant passport pages with US entry stamps; US entry visa pages; current and previous immigration documents in reverse chronological order (I-20, DS 2019, I-797A or B)
In a separate copy set, compile the items below for processing and recordkeeping.
- Mailing label
- Filing Fee Payment
- Affidavit affirming supervisor’s responsibility under Stanford policy and federal regulations
- Waiver of Liability signed by H-1B employee
- Dependent documents, including a separate waiver of liability
Please do not:
- Staple pages
- Insert card, colored paper or plastic separators
- Use plastic/adhesive or glue tabs
- Print double-sided copies
- Use binder or paper clips
- Bundle documents in folders, binders or other covers