Mahler Private Staffing’s Post

Controller Wanted in Beverly Hills, CA Our client, a Beverly Hills based family, has created a new role to do hands-on accounting and oversee their personal outflows. This role will interface with their outside public accounting firm, their established out-of-state family office, and their operating company which is based in Beverly Hills. This is an in-office position and is based within the operating company’s location. The right person has a minimum of a bachelor’s degree in accounting (advanced degree a plus) and significant experience working with these types of families, has impeccable accounting skills, is highly organized, highly accurate, smart, has emotional intelligence and a polished executive skillset. Discretion and confidentiality are a must. The primary responsibilities include: · Establishing, monitoring and enforcing internal controls · Responsible for 360° accounts payable · Review of ongoing expenses and contracts using judgement with a focus on appropriate spending · Cash flow management, budgeting and forecasting · Review and manage household budgets · Reconciliation of bank accounts and petty cash · Implement cost saving measures where appropriate Normal business hours are 8:00 a.m. to 5:30 p.m., Monday through Friday. This position allows for flexibility in start and end time. They are open to a 4 or 5 day per week schedule and a schedule that is considerate of your commute. Our client is prepared to pay between $225,000 and $300,000 annually based on experience plus benefits.   To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Seeking a Part-Time Housekeeper in Elm Grove, WI An experienced housekeeper is needed to care for a lovely home for a busy, fun family in Elm Grove, WI. The ideal candidate will love to clean and be able to stay on top of daily tidying and laundry. Duties include the general and specialty cleaning, laundry, ironing, closet organization, and occasional meal prep. This is a part-time, Monday through Friday, 30-hour per week position with occasional additional hours if wanted. The daily schedule could be 8:00am to 2:00pm or 9:00am to 3:00pm. The family is also open to you establishing a schedule that works for your life! Compensation between $35 to $40 per hour is offered depending on qualifications and experience. Qualified candidates must enjoy working in a home with children and two adorable Goldendoodles. Immediate interviews and a flexible start date available. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

House Manager Wanted in Southampton, NY Our clients are looking to hire an experienced House Manager for their main residence in Southampton, NY with a start date of after Labor Day 2024. This will be a year-round, full-time position. The ideal candidate will have proven expertise in managing a small domestic team, coordinating vendors, and overseeing the daily operations of a fine home. We need a private service professional with exceptional interior/hospitality experience as well as a strong understanding of the care of a significant property. Responsibilities: The ideal candidate will be highly organized and have exceptional front-of-the-house skills and must be a team player with great communication skills. Additional experience that is a plus: high-end event experience, proficiency with household technology, and/or experience with systems and infrastructure maintenance for a waterfront property. Qualifications: General responsibilities will include managing the household staff, serving as the primary point of contact for the principals, overseeing and scheduling vendors, maintaining the property, and preparing the residence for the busy summer season. The House Manager will assist with household projects, maintaining inventories, and coordinating schedules. Schedule: Generally, the House Manager will work five days a week, including weekends in the summer season. The rest of the year is primarily a weekday schedule. Compensation: Excellent compensation of $140,000 - $175,000 per year depending on experience and qualifications, plus a full benefits package (health insurance, annual discretionary bonus, 401(k), PTO, paid holidays, etc.). To Apply: Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted. 

Personal Assistant Needed in Bel Air, CA An executive couple in Bel Air is seeking an experienced and sophisticated Personal Assistant with superior organizational skills and strong writing and grammar skills. This professional will provide extensive personal support, including calendar management and complex travel arrangements. The ideal candidate will have prior experience working in fine homes, have excellent social graces and possess strong administrative skills. Responsibilities: · Serve as the primary point of contact and right-hand to the principal, managing all personal and business-related matters with discretion and professionalism. · Complex calendar management, meeting coordination, scheduling, email, and phone correspondence. · Handle all communications, organize, prioritize, and appropriately handle documents, emails and sensitive, confidential information and ensure action/attention required is addressed. · Detailed and thorough travel coordination and itinerary planning for both domestic and international. · Schedule meetings based on a complex calendar(s). · Maintain an awareness of the executive's obligations to anticipate needs. · Personal Assistant responsibilities include booking reservations, coordinating personal travel, managing events, gift buying, etc. Qualifications: · Minimum of five years’ experience supporting a in demand executive. · Serve as gatekeeper to manage correspondence, screen telephone calls, and respond quickly and accurately to voicemail or email messages. · Arrange, confirm, reschedule, and follow up on personal and professional appointments. · Research, compile information, and prepare reports; summaries and reply to inquiries. · Manage and update a current database that includes friends, business contacts, and relatives to include phone numbers, addresses, birthdays, and other special events. · Prepare correspondence; compose/respond to emails and invites. · Run errands, both business and personal. Schedule: Generally, Monday – Friday, with flexibility to work additional hours and weekend days as needed.   Compensation: Compensation of $150,000+ with excellent benefits offered. The principals are committed to offering competitive compensation for the right candidate. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

This is a great opportunity for the right candidate.

Opportunity for a Special Needs Private Educator in Palm Beach, FL An active family would like to hire an experienced and caring Special Needs Educator for their school-aged daughter with learning differences. They would like to find someone who is energetic, flexible, and able to travel with them. This person must be fluent in English, able to communicate clearly and effectively, and have the appropriate education and training to take an active part in the intellectual and physical development of their daughter. The right candidate will work in close partnership with the school, parents, and therapists. Responsibilities: · Actively communicate with the parents. · Facilitate communication with the school, doctors, and therapists. · Provide and reinforce research-based specialized instruction to address the learning goals and objectives defined by the child’s IEP and therapists. · Assess the child’s progress and work with the parents and teachers to determine when adjustments are necessary. · Help implement a structure to assist the child with homework. · Educate and develop the child’s natural aptitude; help develop skills that build independence. · Help reinforce manners, etiquette, responsibility, cooperation, and appropriate conduct. · Transport the child to and from activities/appointments when requested. · Able to travel with the child between her parents’ residences or on family trips to provide continuity of care. Qualifications: · Minimum of a B.A./B.S. in teaching from an accredited institution in the appropriate special education area. · Minimum of 7 years of experience either teaching in a school or working with private families. · Thorough knowledge of the principles and methodology of effective teaching of students with learning differences. · Natural love of and enthusiasm for children and education. · Exceptional references. · Upbeat, positive, and pleasant personality. · Courteous, discreet, honest, and responsible. · A team player, hardworking, and detail oriented with strong organizational skills. · A flexible attitude and be able to accommodate changes in a household routine. · Patient, tolerant, and understanding with children and able to work in coordination with busy, working parents, and uphold philosophies regarding childcare. Willing to accept instruction and follow through on parents’ preferences. Schedule: Generally, Monday through Friday, 10:00 am to 8:00 pm, with the flexibility to work additional hours and on the weekends as requested.   Compensation: A salary range of $140,000 - $160,000 offered, depending on experience, with an excellent benefits package. This can be live-in or live-out and a vehicle will be provided for use during work hours. To Apply: Please apply at www.mahlermatch.com for consideration; please include your compensation requirements and a cover letter expressing your interest. Qualified applicants will be contacted. Immediate interviews available. 

Seeking Butlers in Bel Air, CA Our client seeks to hire a refined Butler for their residence in Bel Air. Given the household's exceptionally high standards, formal Butler training is essential for the ideal candidate. The Butler will hold a crucial role in maintaining the seamless operation of the residence, delivering personalized service, and upholding the utmost standards of hospitality for both residents and their guests. Responsibilities: · Provide discreet and attentive service, anticipating needs and preferences with impeccable attention to detail. · Oversee the day-to-day management of the estate, including coordinating schedules, managing household staff, and liaising with external vendors as needed. · Execute formal table service for meals and special events, demonstrating expertise in etiquette and protocol. · Maintain the cleanliness and organization of all living spaces, ensuring that each room is presented to the highest standards of elegance and sophistication. · Coordinate and execute special events and gatherings with precision and professionalism, ensuring that every detail is flawlessly executed. · Wine knowledge is a plus. Qualifications: · At least 7 years’ experience as a Butler in a private estate or luxury hospitality setting. · Impeccable presentation, reflecting the refined atmosphere of our estate. · Exceptional interpersonal and communication skills, with the ability to interact discreetly and professionally with residents, guests, and staff members. · Strong organizational abilities and attention to detail, ensuring that all tasks are executed with precision and efficiency. · Proficiency in formal table service and etiquette, with a thorough understanding of protocols for various occasions. · Provide excellent recommendations from prior principals. Compensation: Our client is prepared to pay up to $200,000 annually (for the right candidate) plus benefits. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Housekeeper Wanted in Palm Beach, FL An executive couple with a residence in Palm Beach has a long-tenured Housekeeper who is retiring this summer. They would like to hire an outstanding private service Housekeeper to join their exceptional team and perform the daily hands-on cleaning of their home. Responsibilities: Reporting to the Estate Manager, the housekeepers are responsible for the general and specialty cleaning of the home, including care of fine materials and surfaces, performing a daily walkthrough, following a cleaning schedule, and answering the phones and door with professional courtesy. The successful candidate will happily assist the Chef with simple breakfast items and table service and be a considerate team player. The team shares rotating responsibility for weekend walkthroughs in the offseason. Qualifications: Must have prior experience working as a housekeeper in a fine home for a private employer. Exceptional hands-on cleaning, the ability to read the room, and a willingness to embrace the rhythms of the home and principals are critical. The ideal candidate is seeking a long-term opportunity. Great for a Chief Stew or Yachty! Schedule: This is a full-time role, Sunday - Thursday (Sundays are 7:00 am to 4:00 pm and weekdays are either 8:00 am to 4:00 pm or 10:00 am to 6:00 pm). Flexibility needed for occasional evening hours to assist with entertaining. During the offseason (June - October) the housekeepers enjoy a lighter schedule, Monday – Friday, with no change in compensation.   Compensation: Compensation of $35-$45/hour offered, depending on experience, with excellent benefits (including health, dental, and vision insurance, 401(k) and paid time off). To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Opportunity for Executive Personal Assistants/House Managers in Soho, NY Our client is seeking a sophisticated and experienced Executive Personal Assistant and House Manager to provide elevated personal support and ensure the smooth operation of the Soho, NY residence. Responsibilities: · Provide high-level support to a company founder, managing personal, household, and professional tasks with discretion and efficiency. · Serve as the principal’s primary point of contact. · Oversee complex calendar scheduling, appointment setting, and sophisticated travel logistics. · Plan and execute social gatherings, philanthropic events, and other special occasions, liaising with vendors and ensuring flawless execution. · Manage all aspects of household operations, including maintenance, inventory, security, and staff supervision, ensuring the home runs smoothly and efficiently. · Maintain strong relationships with all stakeholders (household staff, business colleagues and partners, and external vendors) ensuring high service standards and effective communication. · Oversee household finances, including budgeting, invoice management, and coordination with financial advisors. · Conduct research and manage special projects as needed. · Handle sensitive information and run confidential errands with the utmost care and discretion. · Maintain an awareness of the executive's obligations to anticipate needs. Qualifications: · Minimum of 8+ years of experience in assistant/household management roles with 5+ years of experience supporting a C-Suite executive or private principal. · Exceptional organizational and leadership skills, adept at managing multiple tasks and projects. · A self-starter who consistently executes at a high level. · Excellent written and verbal communication skills, demonstrating polish and professionalism with a wide array of external parties.  · Strong problem-solving skills and highly adaptable. · Trustworthy, reliable, discreet, able to handle last-minute requests and changing circumstances. · Impeccable attention to detail and high standards of cleanliness and organization. · Proficient in technology (MAC and PC, MS and Google Suites), including troubleshooting household systems and devices. · Event coordination expertise, capable of managing multiple vendors and ensuring successful events. · Spanish (conversational or fluent) preferred. · Bachelor’s Degree preferred. Schedule: Generally, Monday – Friday, 9:00 am to 5:00 pm, with flexibility to work additional hours and weekend days as needed.   Compensation: Base compensation of $150,000 - $180,000+ with excellent benefits offered (annual discretionary bonus, fully paid healthcare, 401(k), PTO, paid holidays, etc.). The principal is committed to offering competitive compensation for the right candidate. To Apply: Please submit a resume and cover letter for consideration at www.mahlermatch.com; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Estate Manager Wanted Near Boston, MA Our client seeks an Estate Manager who is an experienced professional with outstanding leadership skills. They'll assume full responsibility for an expansive property just outside Boston, MA. The client prefers candidates with a hands-on, service mentality who have successfully overseen various teams, projects, & vendors. Primary focus is managing property upkeep, maintenance, & leading the established team. The right candidate has East Coast-focused knowledge of plant & turf management. Some understanding of equestrian facilities & operations preferred, not required.   Responsibilities: ·Assume global responsibility for maintenance & administration of property & facilities including grounds, buildings, equestrian facilities, fine gardening, landscaping, trails, paddocks, & woodlands ·Build team, supervise general operations, offer training, conduct annual performance reviews ·Attend to/execute principal’s property vision ·Manage preventative maintenance on property & equipment ·Maintain vendor relationships & obtain multiple bids for larger projects ·Create, design, maintain regionally appropriate landscapes, plantings, meadows, pastures, equestrian trails, paths, & riding surfaces ·Oversee upkeep & maintenance of stabling barns, indoor riding arena, lunge rings, horse walkers, turn out fields, & riding rings ·Use, maintain, understand agricultural tractor implements, tractors, seeders, harrows, graders, etc. ·Demonstrate understanding of agricultural practices to ensure the safety of people & animals ·Communicate effectively with property & Family Office teams; provide reports/updates timely & concisely ·Ensure vendors & workers are accompanied at properties to assure security & privacy ·Respond to principal requests & property issues on an on-call basis 24/7   Qualifications: ·Mature, detail-oriented, effective leader with strong problem-solving skills ·15+ years in similar role or related experience, including general understanding of major construction trades ·Experience managing successful projects on a country estate, golf course, or farm & operating tools & heavy machinery ·Client values experience with agronomy, turf management, forestry management ·Fluency in MS Office Suite, MS Project, Asana, & experience writing reports ·Current, valid driver’s license required ·OSHA training and first aid/CPR preferred ·Long-term intent & outstanding, verifiable references Schedule: Generally, Monday-Friday, 8:00am-5:00pm with flexibility to work extended hours & weekends when needed. 24/7 availability required Compensation: ·$175K - $200K base pay, depending on experience ·Housing & vehicle allowance, excellent benefits (annual discretionary bonus, health/dental/vision, 401(k) with match, PTO, paid holidays) ·Relocation assistance for the right candidate   To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.