Special Assistant to the Head Coach, Women's Basketball

Position HighlightsThe Special Assistant to the Head Coach will assist the Head Coach of the Women's Basketball program with daily operations, including but not limited to Name, Image and Likeness, Player Development, Scheduling, Community Events and Administrative Tasks to directly support the Head Coach and overall program goals.

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering a culture of integrity, innovation, and student-athlete success.

This position requires the ability work a flexible schedule, including nights and weekends, and travel for competition and recruiting.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

Name, Image and Likeness:

• Work with internal and external units in all areas of NIL
• Facilitate educational opportunities related to NIL with student athletes, coaches, and staff.
• Create a plan and implement it with all stakeholders involved in NIL
• Knowledge of NCAA Name, Image, Likeness policies
  
  

Alumni Relations Program

• Create and manage an alumni network/database of former players of the program.
• Establish an annual calendar/rhythm of actively engaging former players including but not limited to written/email correspondence, special events, attendance at home basketball games, fundraising efforts, homecoming event, etc.
• Work with Wildcat Club and A-Club Letterwinners for key donor events and alumni connections.
  
  

Program Management

• Work with the coaching staff to direct the day-to-day operations of the sport program. Work with Head Coach and AD to develop short-and-long-range planning. Make recommendations to improve/change current policies/procedures. Responsible for developing a manual for, academics and student-athletes, consistent with university and departmental policy.
• Coordinate team and head coach schedules to maximize efficiency and get the greatest amount of exposure to community and university events.
• Assist Head Coach as a liaison with academics, strength and conditioning, and constant monitoring of student athletes progress on the court and with overall wellness goals.
• Lead/direct a fully comprehensive player development program including but not limited to leadership, financial literacy, media training, player mentor program, post college transition planning/preparation, nutrition, strength and conditioning, etc.
• Serve as the women's basketball liaison for the student-athletes development program.
• Monitor community service hours and opportunities and share progress with coaching staff.
• Develop and lead professional opportunities program for players. Serve as a mentor to both educate and assist with the process of becoming a professional.
• Responsible for scheduling contests to develop team competition schedules that meets revenue obligations, maintains competitive balance and regional rivalries, fits within team travel budgetary resources, is viewed by fans as attractive, remains within NCAA parameters, and positions team strategically for post-season competition (i.e. seeding).
• Meet all scheduling requirements, if any, as stipulated by conference membership.
  
  

Adherence To Compliance

• Maintain complete and thorough knowledge of all NCAA rules, both adopted and submitted for consideration at NCAA.
• Educate coaches on all rules, serving as liaison to Director of Compliance.
• Attend monthly compliance meetings held by the compliance office.
• Follow NCAA Rules and institutional policies related to team travel, complimentary tickets, recruiting and other compliance related topics in the day-to-day operations of the women's basketball program.
• Maintain effective records and correspondence related to all compliance related matters including but not limited to phone logs, CARA reports and additional compliance reports required by the program.
• Complete all required paperwork as required by the NCAA Compliance Office.
• Prepare reports, records, and other related documents; prepare request for national letter of intent and applications, monitor grant-in-aid list and numbers, with a sensitivity to counters.
  
  

Additional Duties As Assigned.

Knowledge, Skills and Abilities:

• Strong communication skills and the ability to organize calendars and use platforms to communicate with team and coaches.
• Ability to regularly work nights and weekends as necessary.
• Skill in developing and maintain good working relationships.
• Skill in use of personal computer/software (Excel, Word, Access, PowerPoint, Paciolan, Lynx)
• Ability to problem solve and make decisions.
• Demonstrated ability to communicate effectively with individuals at all organizational levels, and project a positive, professional attitude.
• Excellent verbal and written communication skills
• Dedication and motivation to initiate, lead and support value-added projects.
• Self-motivated, results-oriented, and has a positive demeanor.
• Demonstrated organizational skills, including the ability to plan, establish priorities and successfully manage multiple priority projects.
• Demonstrated ability to develop and maintain positive interpersonal relations.
• Knowledge and understanding of industry wide trends and ability to manage changes.
• Ability to simultaneously manage multiple tasks.
  
  

Minimum Qualifications

• Bachelor's degree required.
• Three years of Division I experience.
• Experience with NCAA rules and regulations as well as Conference regulations and policies.
• Must be able to work nights and weekends and travel as needed.
  
  

Preferred Qualifications

• Master’s Degree
• Experience working with diverse population
• Strong experience with managing students and managing a fast-paced and dynamic office environment
  
  

FLSAExemptFull Time/Part TimeFull TimeNumber of Hours Worked per Week40 + nights and weekendsJob FTE1.00Work CalendarFiscalJob CategoryAthleticsBenefits EligibleYes - Full BenefitsRate of Pay$80,000 - $100,000Compensation Typesalary at 1.0 full-time equivalency (FTE)Type of criminal background check required:Name-based criminal background check (non-security sensitive)Number of Vacancies1Target Hire Date7/10/2024Expected End DateContact Information for CandidatesLauren Flaum,

lflaum@arizona.edu

Open Date7/3/2024Open Until FilledYesDocuments Needed to ApplyResume, Cover Letter, and One Additional DocumentSpecial Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Letter of Interest: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).

Additional Questions: Please answer the questions completely.

Please submit Resume, Cover Letter, and One Additional Document with Application. Thank you.

• Describe your knowledge of NCAA and Pac-12 Conference rules and regulations relating to academics, satisfactory progress, and eligibility.
• Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.
• Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?
• Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7–12 grade for men’s basketball or junior college student) in the sport of men’s basketball, women’s basketball or football or have any other type of association with any prospective student-athlete in the sports of men’s basketball, women’s basketball or football? If yes, please explain.
• Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sport of men's basketball, women's basketball or football? If Yes, please explain.
• Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sports of football, men's basketball or women's basketball might render your application ineligible for consideration?
  
  

Diversity StatementAt the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.Notice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.