Project Coordinator

Job Description

The Project Coordinator’s primarily role is to assist the project team (project manager, project engineer, estimator, superintendent) with the successful outcome of their projects.

Essential Functions

·        Assist with procuring materials for projects

·        Getting pricing for materials

·        Set up and maintenance of all billing folders

·        Collect and coordinate subcontractor invoices for Project Managers

·        Communicate with subs on billing revisions if needed.

·        Collect lien waivers for subcontractors and 2^nd tier sub/vendors

·        Reconcile subcontractor and supplier invoices to ensure timely payment along with final lien releases

·        Track and ensure subs carry all necessary insurance

·        Notify Project Managers monthly about owner payment status Perform other duties as assigned

·        Provide assistance for subcontractor award and project start-up 

·        Track change order submittal and status

·        Work directly with subcontractors to collect change order documentation and back-up

·        Create change order documentation for submittal to client.

·        Manage plan distribution to subcontractors and project team throughout the project.

·        Manage project submittals. These duties will include, but are not limited to the following: 

Obtain and review project plans and specifications. 

Create a submittal log for each project from the project specifications and maintain with submittal status. 

 Collaborate with the Project Manager and Superintendent to determine required dates for submittals.

Contact subcontractors to request submittals providing deadline per Notice to Commence. 

Collect submittals from subcontractors.

Review submittals to the plans and specifications for accuracy.

Request corrections from subcontractors, as necessary Process submittals through the architect.

Manage, track, and coordinate all deferred submittals. 

·        Manage project close-out (external to the client). These duties will include, but are not limited to the following:

Create project close-out per contract documents for the client. 

Collect warranties, as-builts, permit cards, O&M manuals and additional information as required.  Review documents for conformance to contract documents.

Education, Experience & Knowledge

·        Construction experience a plus.

·        Demonstrates solid verbal/written skills.

·        Must be a very organized person

·        Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet, and Microsoft products (e.g., Word, Excel, Office).

·        Beginning level in Procore (not required, but preferred).

·        Must be able to read blue prints.