Professional Development Coordinator

After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 350,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts, in Belmont Cragin at our Michael and Karyn Lutz Center for After School Matters, and in the Pullman community at the new Gately Center for After School Matters. For more information, visit

Summary of Position:

This position will work under the supervision of the Director of Learning Communities to support the professional development team with a wide range of projects related to: professional development and event planning. The Professional Development Coordinator responsibilities include workshop facilitation, logistical preparation for events, support for social and emotional learning initiatives, and coordination of administrative tasks such as attendance tracking, invoice processing, and maintaining comprehensive documentation. The PD Coordinator also collaborates with stakeholders to develop teen-centered workshops, manage Zoom meetings, and update PD menus and calendars. With a focus on efficiency and excellence, the Professional Development Coordinator contributes to the success and impact of ASM’s Professional Development model.

Major Duties and Responsibilities:

• Provide support with Cityspan attendance for Professional Development, and other programs as needed;
• Provide support preparing financial summary documents needed for paying vendor invoices;
• Coordinate project timelines, tasks, and resources to ensure efficient execution and successful completion of deliverables, while also monitoring progress, identifying potential risks, and implementing effective mitigation strategies to keep projects on track
• Assist with preparing instructor communications regarding professional development;
• Manage and promptly respond to emails received through Outlook, ensuring timely and professional communication with instructors, program staff, and other stakeholders
• Conduct site visits alongside the Professional Development Specialist when needed;
• Collaborate with Finance team to assure instructors, vendors, and other invoices are paid;
• Pull requested supporting documentation;
• Support logistical needs of the professional development team; including prepping template slides, google forms, and spreadsheets,
• Assist with ordering and gathering materials for professional developments and events;
• Facilitate/present materials where necessary;
• Provide logistical day-of support for Professional Development and Events;
• Provide logistical support with programs where needed;
• Support with data entry for professional development;
• Handle sensitive and confidential information; and
• Other duties as assigned.
  
  

Supervisory Responsibilities:

• None
  
  

Physical Demands:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to sit for long periods of time
  
  

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is occasionally exposed to weather conditions
• The noise level in the work environment is usually moderate
  
  

Knowledge, Skills and Abilities:

• After School Matters Alumni are encouraged to apply!
• A positive attitude and willingness to proactively offer assistance
• Administrative tasks, including copying, mailing, filing and attention to detail
• Desire to help internal and external customers
• Ability to work independently and in a team
• Excellent customer services skills
• Good verbal and written communication skills
• Proficient in Microsoft Office applications
• Spanish speaking a plus
  
  

Qualifications:

• College degree preferred or 2 years of professional experience
• Prior participation in one or more After School Matters programs strongly preferred
  
  

How to Apply:

Submit a cover letter and resume at

EEO:

After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.

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