Payroll Coordinator

SUMMARY

Successful candidates must have strong analytical and computer skills, be well organized, detailed oriented, have excellent interpersonal, communication and problem-solving skills, be a team player, self-motivated, can multi-task and work independently with minimal supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned)

Responsible for timely and accurate submission of Payroll processing including but not limited to processing all biweekly, semimonthly, off-cycle, payroll reviews and audits, payroll data analysis, and updating employee records in accordance with company policy

• Managing electronic timekeeping systems for accuracy
• Prepare reports required for audits
• Ensures accurate calculations of wages, taxes, deductions, and supplemental payroll runs
• Ability to meet deadlines
• Generates various payroll reports and review to ensure accuracy
• Maintains operational standards of the company by solving issues, finding areas for improvement, and meeting company and department production and quality expectations
• Ensures employee deductions and employer contributions are submitted to third parties timely
• Works with internal department heads and managers as necessary to ensure payroll information is recorded
• Assists the Finance department with required payroll documents for month-end close
• Help develop and maintain processes and procedures to enhance the department’s operations and workflow
• Perform other duties as assigned by management
• Prepare Ad Hoc analyses and special projects as assigned

QUALIFICATIONS

EDUCATION AND EXPERIENCE:

• Maintain a high level of accountability and strong attention to detail
• Associate Degree in a business or accounting field; Bachelor’s degree preferred. Relevant experience may be acceptable as substitute for education or payroll certification
• Minimum five years of payroll experience, including one year with a health care organization preferred
• Experience working in Paylocity or similar payroll system
• Bookkeeping and accounting experience is preferred

SKILLS/ABILITIES:

• Must exhibit a positive, professional, and collaborative attitude
• Ability to maintain confidentiality of sensitive information
• Ability to identify problems, recommend solutions, organize, and analyze information.
• Ability to communicate clearly and concisely in all written and oral communications, including email.
• Knowledge of organizational policies, procedures, and systems.
• Ability to establish and maintain effective working relationships with other employees and vendors.
• Ability to work under pressure, communicate, and present information.
• Ability to identify problems, recommend solutions, organize, and analyze information.
• Ability to establish priorities and coordinate work activities.

PHYSICAL DEMANDS

While performing the duties of this job, employee is regularly required to sit, stand, walk, reach with hands and arms, and to talk and hear. Employee may be occasionally required to climb or balance, stoop, kneel, or crouch. Employee must occasionally lift, push and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

While performing the duties of this job, employee may be exposed to risk of infectious diseases when interacting with patients and/or family members. The employee may be occasionally exposed to wet and/or humid conditions, moving mechanical parts, fumes, or airborne particles, toxic or caustic chemicals and vibration. The noise level in the work environment is usually moderate.