Payroll Coordinator

The Payroll Coordinator is responsible for the accurate and timely processing of payroll for multi-state entities, encompassing both salary and hourly employees in ADP Vantage. This role ensures compliance with all federal, state, and local regulations while maintaining payroll records and addressing employee inquiries related to payroll, garnishments, benefits, and tax matters.

Key Responsibilities:

• Process high-volume payroll in ADP Vantage for multi-state, multi-pay frequency environment, ensuring accuracy and compliance.
• Verify employees' hours, make corrections, calculate wages, withholding allowances, taxes, benefits deductions, and payroll garnishments.
• Review and approve weekly and bi-weekly payment runs, including uploading bonus spreadsheets and issuing manual checks when necessary.
• Maintain and update payroll records regularly in ADP, ensuring data integrity and compliance with company policies and regulations.
• Assist employees with self-service portal inquiries and resolve issues related to payroll, garnishments, 401K, and W2s.
• Collaborate with accounts payable for non-online payments related to court-ordered or tax levied wage garnishments.
• Prepare and submit 401(K) payments via vendor website; complete agency inquiries related to DSS forms and child support.
• Generate routine and ad-hoc reports, including weekly, monthly, quarterly, and year-end reporting, and provide general ledger support for reconciliations and adjustments.

Additional Duties:

• Ensure payroll procedures comply with state and federal wage and hour laws.
• Support the W2 process and assist with yearly audits as needed.
• Uphold confidentiality and security of payroll data, adhering to information security and compliance standards.

Requirements:

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum 5 years of experience processing payroll, preferably using ADP Vantage.
• Thorough knowledge of federal, state, and local payroll regulations.
• Proficiency in Microsoft Excel and MS Office Suite.
• Strong analytical skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage time effectively, prioritize tasks, and work under pressure.
• Occasional overtime may be required based on business needs.

Competencies:

• Communicates Effectively: Presents information clearly and persuasively; listens actively to understand others’ perspectives.
• Manages Change: Adapts to changing circumstances and facilitates change across teams.
• Problem Solving: Identifies issues, evaluates alternatives, and implements solutions effectively.
• Upholds Company Values: Demonstrates commitment to organizational values through actions and behaviors.
• Drives Results: Sets goals, stays focused, and overcomes obstacles to achieve outcomes.
• Information Security and Compliance: Ensures compliance with company policies and regulatory requirements, maintaining data confidentiality and security.