Payroll Coordinator
Candle Media is a next-generation media company inspiring audiences and empowering creators through creator-driven brands and franchises, delivering premium content, commerce and experiences to audiences wherever they watch, listen and connect. A commitment to constant innovation, world-class IP, and authentic and deep connections with audiences fuel Candle's content-community-commerce flywheel.
We're seeking a detail-oriented Payroll Coordinator to join our team. This role will be responsible for managing and administering the payroll functions across the organization - including Candle's portfolio of fun, fresh and game-changing entertainment brands. Day to day - this will include monitoring time and attendance, preparing and reviewing payroll files, supporting reporting needs of the HR and finance teams.
This role's day to day will include:
Requirements
We're seeking a detail-oriented Payroll Coordinator to join our team. This role will be responsible for managing and administering the payroll functions across the organization - including Candle's portfolio of fun, fresh and game-changing entertainment brands. Day to day - this will include monitoring time and attendance, preparing and reviewing payroll files, supporting reporting needs of the HR and finance teams.
This role's day to day will include:
- Processing payroll accurately and on time for all employees, including salaried, hourly, and project-based workers
- Entering and maintaining employee data in the payroll system, ensuring the accuracy and completeness of the information
- Calculating wages, overtime, bonuses, commissions, and deductions based on time records and employment agreements
- Verifying and reconciling payroll data, including hours worked, tax withholdings, benefits deductions, and other payroll-related items
- Identifying variances in payroll data to monitor for accuracy, irregularities and overall trends
- Addressing and resolving payroll-related inquiries or issues in a timely and professional manner
- Collaborating with HR and finance teams to ensure accurate employee data, such as new hires, terminations, and changes in employment status, are properly reflected in payroll systems
- Providing recurring time and payroll reports and assisting with ad-hoc reporting requests
- Generating and distributing payroll reports to management and finance for review and analysis
- Ensuring compliance with federal, state, and local payroll laws and regulations, including tax withholding, reporting, and payment requirements
- Staying updated on changes in payroll regulations and adjust payroll processes accordingly
- Assisting with year-end payroll processes, including W-2 preparation and reporting
Requirements
- 2+ years of relevant experience, preferably in HR or payroll
- Excellent organization skills and ability to maintain attention to detail while multitasking
- Service-centric and proactive attitude
- Quick learning and eager to adopt to new systems and processes
- Ability to think strategically, be resourceful and solutions oriented
- Some experience or undertaking of UKG, a plus
- SALARY RANGE: $65,000 - $85,000
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity & Paternity)
- Wellness Resources
-
Seniority level
Associate -
Employment type
Full-time -
Job function
Accounting/Auditing -
Industries
Primary and Secondary Education and Non-profit Organizations
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