Payroll & Benefits Manager

About Our Organization

At Kalderos, we are building unifying technologies that bring transparency, trust, and equity to the entire healthcare community with a focus on pharmaceutical pricing. Our success is measured when we can empower all of healthcare to focus more on improving the health of people.

That success is driven by Kalderos' greatest asset, our people. Our team thrives on the problems that we solve, is driven to innovate, and thrives on the feedback of their peers. Our team is passionate about what they do and we are looking for people to join our company and our mission.

That's where you come in!

What you'll do:

We're looking for a Payroll & Benefits Manager to join our growing People team. Our People team's ambition is to be at the forefront of organizational strategies and design, which will contribute to the overall success of Kalderos and is key to our competitive efforts. As a Payroll & Benefits Manager, you will collaborate with our entire People team to ensure that all aspects of human resources align with and contribute to our organizational and business goals.

This will be a hybrid work schedule with an expectation of 2-3 days in the office per week.

What impact you'll have: The Payroll & Benefits Manager will oversee the management and administration of company payroll and benefits including processing payroll, auditing, benefits administration, reporting, legal and tax compliance, and training. The Manager will be the administrator of the company's systems of record.

Payroll

• Administers bi-weekly payrolls for exempt and non-exempt employees. This includes time entry review and manager follow-up. Responsible for auditing payroll and benefits entries to ensure accuracy.
• Works closely with the People Team to ensure the needs of the internal customers are met and embraces an inclusive philosophy across all areas of operation.
• Leads payroll reporting responsibilities, including W-2 and 1095-C filing, ACA Compliance, affirmative-action, EEO-1, annual 5500 filing, and compensation plan administration.
• Responsible for the integrity of the data housed in the Paylocity platform and the ongoing functionality of our source of record HRIS.
• Responsible for setting up an necessary integration with provider partners and maintaining the integrity of existing EDI feeds.
• Trains employees and managers in the use of Paylocity self-service features.
• Collaborates with Accounting to provide payroll reports and ad hoc reporting as needed.
• Maintains employee new hire set-up and termination processing, including final pay.
• Approves monthly insurance bills, manual payroll checks, ACH, vendor reconciliations, and various other payroll processes to ensure accuracy and consistency.
• Serves as project lead for key projects in Payroll/HCM and trains, documents, and implements key initiatives.
  
  

Benefits

• Leads 401K administration and audit. Completes audit action items and corrections in compliance with all regulations.
  
  

Responsible for the integrity of the data housed in Employee Navigator and the ongoing functionality of our source of record for employee benefits enrollment.

• Audits benefits entries in payroll to ensure accuracy.
• Works consistently with the broker to ensure optimal employee experience with company-sponsored benefits.
• In coordination with the CHRO, the Manager reviews benefit offerings, market trends, employee feedback, and provider rate quotes to make recommendations to the executive team.
  
  

People Team Administration

• Completes administrative and operational requirements related to recordkeeping, reporting and documentation, including employee personnel files in accordance with state and federal law.
• Works with the People team to document/track all types of leaves of absence.
• Maintains knowledge of payroll/benefit legal changes and practices and communicates them to employees and managers as needed on an ongoing basis.
• Provides courteous and prompt resolution of employee inquiries (wage requests, employment verifications, password resets, unemployment, and benefits inquiries).
• Provides assistance with employee activities, new hire orientation, employee engagement, payroll, and benefits.
• Completes other tasks & duties as assigned based on business needs.
  
  

What you'll bring:

• Experience managing the payroll function for a multi-state company, including experience with federal, state, and local tax accounts.
• Experience working as a collaborative member of the People Team.
• Experience in supporting teams within a technology company (experience in the healthcare industry is a plus).
• Highest level of written and verbal communication skills and interpersonal skills.
• Experience collaborating with cross-functional teams to deliver the best possible employee experience.
  
  

Set yourself apart:

• Ability to define and articulate a progressive philosophy on people management
• MBA, Masters of Organizational Psychology, or other relevant advanced degrees strongly preferred
• Experience working within an early-stage or fast-growth company
• Experience managing external partners to assist in talent acquisition and recruitment, compensation and benefits administration and audits, and legal compliance
• Experience selecting and implementing HRIS solutions
  
  

Basic Qualifications:

• Bachelor's degree.
• 5+ years of experience in payroll and benefits administration.
• Demonstrated ability to meet deadlines in a fast-moving environment.
• High degree of accuracy and attention to detail.
• Strong analytical and problem solving skills.
• Positive, productive, and collaborative team player.
  
  

Preferred Qualifications:

• SHRM-CP or FPC Certification or willingness to obtain certification within first year of employment.
• Paylocity proficiency.
• Employee Navigator proficiency.
  
  

Expected Salary Range: - $80,000-$100,000 + Bonus