General Description: Coordinates schedules of patients in and out-patients clinic and provides clerical assistance toward the smooth operation of the facility.
Essential Responsibilities
Scheduling
Schedules patient appointments, either by telephone or in person
Provides information about clinic operations
Obtains patient demographics on new patients and updates demographics on established patients.
Answers telephone calls and distributes to the appropriate people.
Prepares and enters healthcare providers’ schedules into the computer.
Coordinates schedules as directed to patient requiring multiple services.
Check In/Check Out
Greets patients as they come into the clinic for scheduled appointments.
Accepts payments and writes receipts.
Totals encounter forms and inspects the form for completeness and accuracy.
Codes procedures and diagnoses.
Ensures the resident and faculty signatures are on the encounter form and chart.
Copies insurance cards and distributes to the appropriate people.
Prepares encounter forms and billing packets for patients to be seen.
May prepare and type daily deposits.
Balances and closes cash box daily.
Prepares ancillary forms for other services (i.e. x-rays, vascular studies, etc.)
Prints and faxes physician schedules to offices.
Filing and Organization
Pulls patient charts for appointments or to file lab, x-ray, hospital information or other information into the chart.
Copies medical records for patients and other providers or facilities.
Files patient charts.
Prepares inactive patient charts for storage. Maintains log of charts in storage.
Secures charts that have been sent to storage that are needed in the clinic.
Replaces torn charts with new covers.
Makes up new patient charts and/or packets of information
Prepares new patient inserts for charts.
Requests medical records from other facilities.
Referrals and Authorizations
Talks to patients about financial accounts.
Verifies insurance eligibility and primary care physicians for patients.
Secures referrals to other providers for HMO patients.
Secures referrals from PCPs for HMO patients to be seen in the clinic.
Collects and verifies proof of income in order to determine what sliding
scale discount is appropriate, if any.
Miscellaneous
Dispenses supplies as needed.
Notifies appropriate person when supplies are low and need to be reordered.
Types notes and letters for physicians as needed.
Makes immunization cards as needed.
Logs mail receipts according to University policy.
Sorts and distributes mail.
All Areas
Communicates with patients of all ages in a professional manner at all times.
Communicates with co-workers and employees in a manner which promotes a highly “team oriented” approach.
Enhances professional growth and development through in-service meetings and education programs.
Maintains patient confidentiality.
Performs related work as required
General Responsibilities
Performs other duties as assigned.
Minimum Requirements
Education: None required.
Experience: 1.5 years of experience in customer service required, including at least 6 months in a clinical environment.
OR Equivalent Combination Of Education And Experience.
Interpersonal skills - able to work effectively with other employees, patients and external parties
Proficient with the use of Microsoft Office tools
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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.
Seniority level
Entry level
Employment type
Full-time
Job function
Health Care Provider
Industries
Hospitals and Health Care
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