Law Firm Administrator

Role Description

FLEX represents a mid-sized New Orleans law firm looking to hire a Law Firm Administrator. This is a full-time on-site role located in New Orleans, LA.

As a Law Firm Administrator, you will be responsible for overseeing the day-to-day operations of the law firm, including

• managing administrative staff;
• advising on and implementing firm-wide HR policies and employee manuals;
• maintaining firm administrative documents and staff personnel records;
• preparing agendas for staff meetings;
• coordinating and monitoring staff assignments and compiling reports of billable and non-billable paralegal hours and work status;
• overseeing, approving, and documenting staff sick/vacation leave, time off, absences, late arrivals, etc;
• coordinating staff recruiting, hiring, interviewing, and onboarding;
• monitoring and documenting staff incident reports/issues, termination, and separation notices;
• conducting year-end staff evaluations and reviews;
• implementing employee benefits in coordination with the controller;
• coordinating and managing building lease renewals, parking contracts, parking spot assignments, and any issues with the law firm office;
• onboarding summer law clerks;
• managing various vendor accounts related to the physical operation of the law firm and leases related to firm equipment and repair of the same;
• maintaining employee contact information, emergency contacts, and firm emergency/disaster planning and communication regarding firm closure;
• coordinating with the managing partner and the management committee on various issues including budget recommendations, compensation, and bonuses;
• collaborate with IT regarding emergency preparedness, IT issues, and the law firm backup policies;
• coordinating firm events including holiday luncheons, firm anniversary celebrations etc.

Qualifications

• Proven experience in law firm administration or a related field
• Strong organizational and time management skills
• Excellent communication and interpersonal abilities
• Proficiency in legal software and tools
• Knowledge of legal procedures and terminology
• Ability to handle confidential information with discretion
• Attention to detail and a high level of accuracy
• Ability to work well under pressure and meet deadlines
• Experience in a law firm environment a plus.

Who is FLEX?

FLEX Staffing and Recruiting connects high-quality legal professionals with law firms throughout Louisiana and the Gulf coast. Owned and operated by Jennifer Mann, an attorney with over 20 years of litigation experience, FLEX strives to understand the culture of every law firm client and connect that law firm with the perfect legal professional.

Contact Jennifer@legalflex.net for more information