KB Home is one of the largest and most recognized homebuilders in the United States and has built over 650,000 quality homes in our more than 60-year history. Today, KB Home operates in 45 markets from coast to coast. What sets KB Home apart is the exceptional personalization we offer our homebuyers from those buying their first home to experienced buyers allowing them to make their home uniquely their own, at a price that fits their budget. As the leader in energy-efficient homebuilding, KB Home was the first builder to make every home it builds ENERGY STAR® certified, a standard of energy performance achieved by fewer than 10% of new homes in America, and has built more ENERGY STAR certified homes than any other builder. An energy-efficient KB home helps lower the cost of ownership and is designed to be healthier, more comfortable and better for the environment than new homes without certification. We build strong, personal relationships with our customers so they have a real partner in the homebuying process. As a result, we have the distinction of being the #1 customer-ranked national homebuilder in third-party buyer satisfaction surveys. Build your career with KB Home. Learn more.
JOB SUMMARY: The coordinator position is responsible for assisting the Sr. Estimating Manager and Land Team with a wide range of critical tasks for the Phoenix Division that involve subcontractors, vendors, and suppliers related to the Land development and planning function, from project inception through model opening.
Essential Duties And Responsibilities
Manage administrative and accounting related functions including preparation of contracts, processing of invoices, updating of budgets, accounts payable, performance bond process and reporting, land related fee and permit payments. Facilitate proposal process and issuance of work agreements.
Maintain land budget updates in HB1 (MS Office System) based on discussions with project managers. Budgets are reviewed once a month for accuracy and progress.
Manage the performance and warranty bond process. Work with project managers, civil engineers and the appropriate jurisdictions to determine bond requirements for obtaining new bonds. Track all outstanding bonds and work with jurisdictions and contractors to manage the timely exoneration of bonds. Assist with updating budgets accordingly if bond is still in process.
Perform all aspects of contracting tasks including contract set-up, contract drafting, updating contract/bid trackers, making sure that signed contracts are in place, sending out bid award letters, and change order management.
Set up new vendors and enroll vendors in KB's wrap insurance policy. Work closely with the NAPA/CPA/Risk Management to trouble-shoot all vendor setup issues, wrap insurance renewal issues, master agreement issues etc.
Review contract progress payments and retention billings in HB1 for accuracy and work with vendors for corrections and/or missing documents. Coordinate with Land Team to ensure all approvals are completed within the HB1 system. Code and process monthly HOA fees, utility billings, and field purchase orders for review and approval. Work closely with NAPA to track payment status and/or resolve non-payment issues for vendors.
Be able to read, review, and identify which contracts are left open and which need to be closed through reconciliation and research. If not closed, final billing notices must be submitted to ensure total close out.
Assist Project Mangers
Maintain an action item spreadsheet which is derived from the weekly project meetings.
Process check requests for development field personnel.
Assist with the development permitting through the various municipalities.
Education/Experience/Minimum Requirements
Education/Certifications/Licenses
High School Degree Required, College or Equivalent work experience, preferred.
Experience
Prior builder experience in a Land Development or Construction Department and/or 1 to 2 years of Office Organization, Contract Administration, or Administrative Assistant experience.
Knowledge, Skills & Abilities
Position requires excellent people skills coupled with the ability to effectively manage multiple projects to meet critical deadlines. Must be detail oriented with good organizational skills. Position requires the ability to create and manage a variety of spreadsheets in Excel and the use of multiple computer programs. Understanding of 20 Day Preliminary Notices and required documentation is preferred.
Work Requirements
Position may require periodic travel to project sites and/or municipalities. Periodic increases in workload may require additional hours be worked on a given day beyond that of a normal workday.
Position is located on-site (58 S River Dr , Suite 250, Tempe, AZ 85288)
Find out why KB Home is attracting and retaining the best employees! If you are interested and qualified, please apply now. KB Home provides above average compensation packages and earnings potential, full benefits, an outstanding 401K matching program, bonus plans and amazing promotional opportunities. KB Home is an equal opportunity employer committed to hiring a diverse work team. Diversity is important to KB Home!
Seniority level
Entry level
Employment type
Full-time
Job function
Other
Industries
Real Estate
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