Facilities Assistant

The Facilities Assistant is responsible for supporting the Operations Manager in providing various facilities and operational services for the building. The Facilities Assistant will be crucial in maintaining our office premises and elevating the overall office experience. This position is essential in ensuring a comfortable, efficient, and vibrant workplace that reflects our firm’s commitment to excellence and community.

SCHEDULE

The hours are 7:00 am - 4:00 pm ( Flexibility to accommodate emergencies, special events, and evening or weekend work is essential)

Qualifications

Ability to work in a fast-paced environment. Flexible with changing work assignments when needed.

Ability to lift 40-50 lbs. unassisted and walk or stand for extended periods of time.

Strong interpersonal and customer service skills; demonstrates the ability to collaborate and communicate effectively with multiple local teams and colleagues.

Consistently exhibits high levels of professionalism, responsiveness, and a proactive, problem-solving approach to duties and tasks.

Actively participates in the development and re-engineering of operational procedures such as departmental best practices and workstreams.

Showcases excellent organizational, prioritization, and time management skills, coupled with a keen attention to detail.

Problem-solver, self-starter, resourceful, with an adaptable and customer-service mindset.

Manages multiple priorities simultaneously and exercises good judgment while ensuring the consistent delivery of high-quality guest experiences.

High School diploma or GED required.

Experience

At least two (2) years of relevant experience in facilities, operations, maintenance or building services is required. Professional services or commercial real estate experience preferred.

Demonstrable proficiency with Microsoft Office Suite and Internet applications; excellent written and verbal communication skills.

Some working knowledge of HVAC, electrical, and other building systems consistent with a commercial office building preferred.

Together with a high level of personal responsibility and optimism, a successful applicant will thrive in a fast-paced, achievement-oriented learning environment.

Responsibilities

Maintain the office’s condition to the highest standards, ensuring a pristine environment.

Conduct daily inspections of the premises and equipment to proactively identify and address issues promptly.

Support Facilities and Operations team with building maintenance, and immediately respond to building emergencies

Perform general cleanup of all areas of the building as directed (common areas, offices, restrooms, etc.)

Maintain cumulative records of all work completed, and monitor all scheduled maintenance actions and progress

Manage the issuance and replacement of building access cards for employees as required.

Serve as a contact for the building management company and vendors, overseeing inspections, repairs, and cleaning to meet building standards.

Flexibility to accommodate emergencies, special events, and evening or weekend work is essential.

Full benefits including medical/dental/vision, retirement, PTO, parental leave, basic life insurance, FSA, and discretionary bonus