We are seeking a Facilities Assistant to join our team in Seattle, Washington. In this role, you will provide support to various operational activities such as maintenance, accounting, and vendor oversight. You will also be tasked with maintaining client relationships and ensuring service levels are achieved. This role offers a short term contract employment opportunity.
Responsibilities
Serve as a single point of contact for client retail or office sites
Promote an environment of teamwork, cooperation, and performance excellence
Conduct daily walkthroughs to ensure a clean and organized office
Respond to work orders in a timely manner, ensuring compliance with key performance indicators
Identify opportunities for improved operation and service excellence, making relevant recommendations
Schedule and manage repairs and maintenance, tracking them to completion
Provide information and direction to vendors, facilities staff, and other service providers as required to ensure excellent coordination and execution of work
Assist in the procurement of vendors and services as required
Complete room setup and take down of furniture and audio/visual equipment for meetings, training, and special events
Maintain and propose emergency response plans including evacuation, implementation of after-hours emergency response, and environmental health and safety
Update and maintain accurate records and official documentation for the site/s
Assist with the annual budgeting and quarterly forecasting processes for assigned site/s
Seek ways to constantly reduce costs and improve operational standards.
Skills
Knowledge of CMMS
Management System
Proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook
Experience with About Time
Familiarity with Conference Rooms
Construction knowledge
Strong Customer Service skills
Excellent Documentation skills
Ability to Coordinate Logistics
Experience in Managing Vendor Relationships
Experience in Location Set Up.
Requirements
Proficiency in using CMMS (Computerized Maintenance Management System).
Experience in facilities management or related field.
Advanced knowledge of Microsoft Office Suites including Microsoft Excel and Microsoft Outlook.
Familiarity with 'About Time' project management software.
Experience in coordinating logistics and setting up locations for various events.
Ability to manage vendor relationships effectively.
Strong customer service skills.
Basic understanding of construction principles.
Excellent documentation skills, both written and digital.
Experience in managing conference rooms or similar facilities.
Demonstrated ability to provide top-notch customer service.
Ability to handle multiple tasks and prioritize effectively.
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to work independently and as part of a team.
Flexibility to adapt to changing demands and schedules.
Ability to maintain confidentiality and demonstrate professionalism at all times.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit