Events Planning Coordinator

Redefine the future of customer experiences. One conversation at a time.

We’re changing the game with a first-of-its-kind, conversation-centric platform that unifies team collaboration and customer experience in one place. Powered by AI, built by amazing humans.

Our culture is forward-thinking, customer-obsessed and built on an unwavering belief that connection fuels business and life; connections to our customers with our signature Amazing Service®, our products and services, and most importantly, each other. Since 2008, 100,000+ companies and 1M+ users rely on Nextiva for customer and team communication.

If you’re ready to collaborate and create with amazing people, let your personality shine and be on the frontlines of helping businesses deliver amazing experiences, you’re in the right place.

Build Amazing - Deliver Amazing - Live Amazing - Be Amazing

The Events Coordinator assists with all production and operation functions for Nextiva events. This position is responsible for assisting in pre-event planning, marketing, operations, as well as day-of event coordination and fulfillment.

• Partner with events and internal staff to plan events to enhance brand awareness and acquire new clients
• Assist throughout the event planning process, including but not limited to, creating event staffing timelines, event set-up and breakdown, and management of event inventory
• Coordinate event logistics including bookings and budgeting for all internal and external events.
• Coordinate inventory, ordering, fulfillment and shipping of event giveaways, booth properties and print materials.
• Support day-of event management and planning of event and vendor set-up, load-ins, and load-outs.
• Create event registration and invitations.
• Provide regular registration updates to team.
• Ensure reliable and sufficient delivery and set up support for events and business needs.
• Oversee product and material movements for upcoming events with 100% accuracy throughout all phases of each process.
• Receive incoming purchase orders and confirm accuracy.
• Organize pick-up and delivery of all products and materials needed.
• Maintain perpetual inventory of material, equipment, supplies and other general stock items.
• Perform clerical and administrative tasks such as reports, data entry, expense reporting, etc.
• Identify opportunities for improvement and make constructive suggestions for change, with a goal of providing seamless quality service.
  
  

Qualifications

• Bachelor’s degree in Events, Marketing, or related
• 1-2 years planning events
• Expert at simultaneously managing multiple detailed projects
• Hyper-skilled at prioritizing and meeting deadlines amongst competing projects
• Skilled in the use of Microsoft office software to include Word, Excel, PowerPoint, and Outlook
• Previous experience using Eventbrite, Cvent, Splashthat, or similar event software is a plus
• Previous experience using design software such as Canva, Photoshop or Illustrator is a plus
• Strong interpersonal skills, detail oriented and able to coordinate/manage multiple tasks simultaneously
• Some night/weekend work may be required.
  
  

Nextiva Core Competencies / DNA

• Drives Results: The successful candidate will be action oriented, with a passion for solving problems. They will bring clarity and simplicity to ambiguous situations. This individual will challenge the status quo; asking what we can do differently and finding ways to create and build more success. They are a change agent, prepared to lead and drive changes as we transform.
• Critical Thinker: The successful candidate is fact based and data driven, able to understand and articulate the “why,” identifying key drivers and learning from the past. They are forward-thinking, anticipating problems before they arise. They’ll recommend and action well thought out solutions, understanding the risks and dependencies.
• Right Attitude: The successful candidate will be team-oriented, collaborative and competitive with a winning mindset; they’re resilient and able to easily bounce back from setbacks. They will be able to zoom in / out, willing to be hands-on to help solve important problems while being a motivating figure for the team along the way. They will embrace a culture of service and learning with a focus on caring, supporting and respecting our customers and team members.
  
  

Compensation, Rewards & Benefits

The salary or hourly wage offered by Nextiva to external candidates considers a wide range of factors, including but not limited to skills sets, experience, training, licensure and certifications, etc. Our compensation decisions are dependent on the facts and circumstances of each case. Our estimate of the expected hiring range for the position. A different level in the job hierarchy may apply to a specific candidate resulting in a different hiring range.

Nextiva provides a comprehensive employee benefits package that includes medical (including supplemental plans for accident, hospitalization and critical illness), telemedicine, dental, vision, disability, life insurance, legal assistance, an Employee Assistance Plan, paid parental bonding leave, PTO for hourly employees and Flexible Time Off (FTO) for salaried employees, an employee long-term savings plan (401k) through Fidelity with Nextiva matching, comprehensive employee wellness programs and loads of learning and development opportunities which are coupled with career paths to last a lifetime.

Interested in joining our amazing team at Nextiva HQ? Apply today as we launch the future of business conversations! 🚀

Established in 2008 and headquartered in Scottsdale, Arizona, Nextiva secured $200M from Goldman Sachs in late 2021, valuing the company at $2.7B.To check out what’s going on at Nextiva, check us out on Instagram, Instagram (MX), YouTube, LinkedIn, and the Nextiva blog.

Nextiva is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Nextiva participates in the E-Verify Program where and as required by law. For additional information about E-Verify visit USCIS.