Director of Administration

Walker Bowen Talent Partners, a trusted advisor in the permanent placement staffing industry, has partnered with our client, a pioneer in the field of well drilling, environmental, and geotechnical needs, to hire an Administrative Director in Laurel, MD.

The Administrative Director will report to the President and be a member of the Administration / Operations Department.

We are looking for a dynamic individual who is eager to take on a leadership role in a fast-paced environment.

This is a full-time role that requires 5 days a week on-site in the office.

Our Client

Our client is a pioneering company in the field of well drilling, environmental and geotechnical needs. As one of the largest geothermal loop field installers in the country, positioned to make revolution in clean heating and cooling possible. They specialize in the design, installation, and maintenance of geothermal systems for residential, commercial, and industrial applications.

Their commitment to sustainable energy and cutting-edge technology has made them a leader in the industry. They believe in providing reliable, efficient, and environmentally friendly energy solutions that help reduce carbon footprints and promote energy independence.

The Position

The Administrative Director plays a crucial role in the smooth operation and success of our client. This position is responsible for managing all administrative functions, including licensing and registration, liability insurance, vehicle and equipment purchase, employee training and certification, DOT compliance, and HR management.

Additionally, the Administrative Director will collaborate with the Head of Project Management and the Controller and will work with accounting to perfect the PO system, spearhead a HDQ move and focus on hiring and growing the team.

Key Responsibilities

Licensing and Registration:

• Ensure all company and project-specific licenses and registrations are current and compliant with local, state, and federal regulations.
• Maintain a comprehensive database of all licenses and registrations, tracking renewal dates and submission requirements.
• Coordinate with legal counsel and regulatory bodies as needed.

Liability Insurance:

• Manage all aspects of the company's liability insurance programs.
• Team with PMs to ensure bonding & adequate coverage for all projects and operations.
• Handle insurance claims and coordinate with insurance providers for timely resolution.

New Vehicle and Equipment Purchase:

• Oversee the procurement process for new vehicles and equipment, ensuring cost-effectiveness and compliance with company standards.
• Maintain an inventory of company assets and coordinate regular maintenance, inspections and registrations to include fuel and ez-pass.

Employee Training and Certification:

• Develop and implement training programs to ensure employees are properly trained and certified.
• Maintain records of employee certifications and training activities.
• Coordinate with department heads to identify training needs and opportunities for professional development.

DOT Compliance:

• Ensure company operations comply with the Department of Transportation (DOT) regulations.
• Maintain records and documentation related to DOT compliance.
• Conduct regular audits and inspections to ensure adherence to safety and regulatory standards.

Collaboration with Head of Project Management and Controller:

• Work with the Head of Project Management to strengthen Contract management & processes, including contract specific pay scale adjustments.
• Collaborate with the Controller’s office to upgrade the payroll system and reporting, including Job Cost data.

Purchase Order (PO) System:

• Work with the accounting department to perfect and implement an efficient Purchase Order (PO) system.
• Monitor and refine the PO process to ensure accuracy and accountability.

Human Resources Management:

• Manage the HR office, including recruitment, onboarding, employee relations, and compliance with labor laws.
• Develop and implement HR policies and procedures that support company goals and employee well-being, including employee recognition & safety programs

HDQ Relocation:

• Spearhead office relocation, including planning, logistics, and execution.
• Coordinate with all departments to ensure a smooth transition and minimal disruption to operations.

Qualifications

• Bachelor’s degree in Business Administration, Construction Management, or a related field.
• 5-10 years of experience in administrative management, in the construction industry.
• Strong knowledge of construction licensing, certified payroll, liability insurance, and DOT regulations.
• Proven experience in managing multiple administrative functions and leading teams.
• Excellent organizational, communication, and problem-solving skills.
• Proficiency in MS Office Suite and construction management software.
• Ability to work under pressure and meet deadlines.

Benefits

• Competitive salary and benefits package
• Opportunities for professional growth and development
• Collaborative and dynamic work environment
• Commitment to work-life balance, flexible work schedule

Our client is an Equal Opportunity Employer. They celebrate diversity and are committed to creating an inclusive environment for all employees.