This position assists with administrative tasks relating to the planning and coordination of exhibitions and the management and administration of the Exhibitions Department. Reporting to the Associate Director of Exhibitions, the Curatorial Assistant will also work closely with the Marketing and Communications, Development, Visitor Experience, Finance, and Operations teams to realize initiatives.
This position is a hybrid and requires 2-3 day weekly on-site attendance, full-time attendance during exhibition installation, and occasional travel to ICP’s off-site storage facility in New Jersey.
Essential Functions And Duties
Exhibitions
Assist the Senior Manager of Exhibitions and Collection with the planning, coordination, and production of ICP exhibitions:
Prepare and update exhibition checklists, loan agreements and other exhibition materials, including press and marketing materials and artist contracts.
Assist with the drafting, research, coordination, and production of gallery texts
Provide administrative support during exhibition installation and deinstallation
Maintain active exhibition files, documentation, and project management timeline and milestones.
Work with all relevant departments to create, update, and distribute task installation schedule.
Assist in the organization of Exhibitions and Acquisitions Committee meetings, including preparation of meeting material
Give tours of exhibitions to the public, industry contacts, patrons, and others, as needed.
Support The Daily Operations Of The Department
Order and distribute departmental supplies
Process incoming and outgoing mail.
Respond to inquiries from other ICP departments and the public; some requiring research
Manage incoming rights and reproductions permissions, including agreements and invoices
Assist with tracking departmental budget expenditures and reconciling [SI1] department credit card accounts
Coordinate exhibition proposal review process and responses
Coordinate artwork donation proposal review process and responses
Produce agendas and other materials for cross-department meetings, project-specific meetings, and appointments with external stakeholders (designers, etc.)
Additional Responsibilities
Assists with special projects
Additional responsibilities as assigned
May occasionally require some evenings and/or weekends
Requirements
Preferred Qualifications:
ICP is committed to equal opportunity employment. We believe that diversity, equity, and inclusion are values that are integral to offering an open forum for dialogue around photography and visual culture that is open to all. Through this lens, we hope to engage, educate, and inspire our visitors, students, and community at large. We welcome candidates from diverse backgrounds and look forward to receiving your application.
Education Qualifications
Bachelor’s degree in art history or related field preferred
Experience Qualifications
Experience working in an office environment required
Prior curatorial experience preferred
Competency Requirements (Skills And Abilities)
Excellent written and verbal communication skills
Solid administrative, clerical, and organizational skills, with strong attention to detail
Familiarity with TMS inventory system
Advanced knowledge and recent experience using current computer programs (e.g., FileMaker Pro, Microsoft Office, PowerPoint, Adobe Creative suite) as well as basic technical support
Ability to manage several tasks simultaneously in a highly demanding and fast-paced work environment, and with limited supervision
Adherence to deadlines and strong follow-through
Flexibility in meeting shifting demands and priorities
A desire to function in a team and in a service-oriented environment
Excellent interpersonal skills
Ability to exercise high level of discretion, diplomacy, and initiative
Has an Interest in photography and knowledge of the photography world.
Working Conditions
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.
While performing the duties of this Job, the employee is regularly required to sit and talk or hear.
The employee is occasionally required to stand and use hands to finger, handle, or feel and reach with hands and arms.
Special Environmental Factors: (Nature of the work environment)
The employee may be required to commute between locations
The employee is required to work in the general public environment (face-to-face contact with the public).
Compensation And Benefits
Salary will be competitive and commensurate with experience.
ICP provides its staff with a generous benefits package featuring medical, dental, life insurance, short- and long-term disability, pre-tax transit and flexible spending programs, and 403(b) pension plan. (see benefits summary )
How To Apply
Please submit a resume and cover letter. Applications without a cover letter will not be considered
By submitting your application, you are agreeing to receive periodic emails from ICP regarding it programs, and exhibitions.
The International Center of Photography is an Equal Opportunity Employer.
Seniority level
Entry level
Employment type
Full-time
Job function
Design, Art/Creative, and Information Technology
Industries
Photography
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