Coordinator, Resource Management

Working at Real Chemistry and in the healthcare industry isn’t just a job for us. We got into this field for different reasons, but we all stay for the same reason – to uncover insights, make meaningful connections, infuse creativity, and improve the patient experience by transforming healthcare through AI and ideas.

Real Chemistry creates the world around modern therapies with over 2,000 talented professionals, and for the last 20+ years has, carved out its space at the intersection between healthcare, marketing and communications, data & AI, and the people at the heart of it all. We work with the top 30 pharma and biotech companies and are built for uncommon collaboration—we believe we are best together, bring together experts from a wide range of disciplines collaborate without barriers under a single, unified mission: to transform what healthcare is to what it should be. This one-of-a-kind model allows us to work in a way that better reflects how people experience healthcare—all with the intent to transform healthcare from what it is to what it should be. But we can’t do it alone – you in?

We are seeking a Resource Management Coordinator to join our growing global Resource Management (RM) team. As a detail-oriented relationship builder with a proactive ‘can-do’ attitude, the RM Coordinator plays a crucial role within the RM team.

Working alongside senior RM team members, this individual will ensure the puzzle pieces come together to build our teams This position is responsible for supporting the day-to-day operations of the resource management team for the Comms capability of RC.

What You'll Do

• Partner with RMs across Capabilities in support of overall RM processes , including dept wide reporting
• Maintain employee utilization projections in Resource Management system (Workfront), ensuring all details are consistently accurate
• Own and manage various follow-ups/communications, scheduling relevant meetings, create and send meeting recaps, etc.
• Maintain constant knowledge of current needs and proactively suggest potential solutions where possible
• Review team utilization on a weekly basis, flagging instances of high or low utilization to RM team and coordinate follow ups with managers and team leads as needed
• Review timesheet reports weekly and follow up with employees who are missing timesheets and chase for timesheet approval
• Ensure data integrity across multiple tools and spreadsheets with the latest information
  
  

What You’re Like

• Strong organization skills, comfortable managing multiple priorities at once
• Comfortable with excel, including pivot tables and VLOOKUP
• Positive team player that is willing to pitch in whenever needed
• Curious and pro-active nature; eager to learn
• Ready for a fast-paced marketing agency environment with exciting clients and meaningful work in the healthcare/pharma/biotech space
• Willing to come to the NY office occasionally
  
  

What You’ve Got

• 1+ year of professional experience (internships count!) required; preferred qualifications include:
• Data driven environment or healthcare/pharma industry exposure
• Undergraduate Degree in business, marketing/communications, finance or related discipline
• Intermediate knowledge of Microsoft Excel, Microsoft Word and Outlook
• Ability and willingness to quickly pivot and respond to pressing and changing demands
• Strong time management and communication skills; comfortable asking for help in order to overcome roadblocks and challenges
• Strong interpersonal skills for working effectively with fellow resource managers, HR, Finance, Talent Acquisition
  
  

Pay Range: $45,000- $55,000 + overtime eligible

This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on job-related, non-discriminatory factors including but not limited to work experience, skills, certifications, and geographical location. The Company reserves the right to modify this pay range at any time.

Real Chemistry is proud to be Great Place to Work® certified; check out what our people shared about our culture and workplace on our Great Places to Work Profile here .

Working with HART: Since the pandemic, we have adapted to how our people told us they want to work. We have offices in cities with many employees and clients – New York, Chicago, San Francisco, Manchester, UK and London, UK – that serve as hubs where and when they need us, and we encourage employees who live less than a 45-minute commute of a Real Chemistry office to go in at least two days per week. Outside of these offices, we have regions, where people work remotely but come together quarterly for collaboration, culture and learning opportunities. We call this our Hybrid and Regional Teams approach. Real Chemistry believes we are best together – and our workplace strategy fosters connection and collaboration in person – but also supports flexibility for our people.

Real Chemistry offers a comprehensive benefit program and perks, including options for medical, dental, and vision plans, a generous 401k match, flexible PTO, and entitlement to a five-week sabbatical program after 5 years of service. Other perks include an annual wellness reimbursement, student loan debt contributions, mental wellness coaching and support, and access to more than 13,000 online classes with LinkedIn Learning. Additional benefits for those just starting or continuing with their family building journey include access to enhanced fertility support, Bright Horizons family support programs, as well as expanded paid leave for new parents including personalized coaching support through Your 4th Trimester ®. Learn more about our great benefits and perks at: https://www.realchemistry.com/

Real Chemistry is an Equal Opportunity employer. We continually strive to build and sustain an inclusive and equitable work environment where our employees feel empowered to leverage all they bring from their personal lived experience and professional expertise, to make our team the best in the industry. We encourage motivated and qualified applicants to apply without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity/expression, ethnic or national origin, age, physical or mental disability, genetic information, marital information, or any other characteristic protected by federal, state, or local employment discrimination laws where Real Chemistry operates. Should you require accommodations throughout the interview process please let your recruiter know.