Business Operations Manager Sr

Job Description

The Department of English is seeking a Business Operations Manager Sr. who is highly motivated to manage and develop business operational functions in a university work unit. These functions include budgeting and forecasting, accounting, data and cash management, salary planning and faculty, student and staff support and other functions designated by the Department of English Chair.

Job Family

Business Operations

Department Name

English

Full-Time/Part-Time

Full-Time

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$90,000-$95,000 per year; DOE

Close Date

15-July-2024

Category

03

Essential Duties

• Budget planning, development, management and administering.
• Prepares budgets, forecasts and financial reports for The College and Department of English Chair.
• Works with Business Operations and The College staff on financial allocations maintaining the accuracy of financial accounts as it relates to budgeting and forecasting.
• Assists with grant contracts and works with ASUF on gift funding sources as well as scholarship disbursements.
• Manages large datasets of financial information for reporting and reconciliation purposes.
• Communicates financials to Department of English Chair, to assist in decision making, and responds to questions and issues as well as facilitate expense and revenue transfers as necessary.
• Manages and documents Workday cost centers, programs/accounts and work tags for Business Services team.
• Manages a variety of account expenditures; review documentation for accuracy and compliance
• Maintains and reconciles detailed budgets for various accounts; advise and/or determine which expenditures are within budget guidelines.
• Develops financial models and analysis for various scenarios and alternative financial inputs.
• Develops, analyzes and interprets statistical and financial data for predicting resource needs and developing plans.
• Develops and analyses various budget scenarios and models.
• Supervises and works closely with other staff in Business Operations on variety of activities and reporting in the management of the business and human resource needs.
• Interprets, applies and stays abreast of changing pertinent rules, regulations, policies and procedures set forth by university or other governing agencies with staff and faculty.
• Responds to inquiries in a timely manner using effective interpersonal communication, critical thinking, and problem-solving skills and methods as appropriate to address questions and/or concerns.
• Interfaces with other units and colleges at ASU as needed.
• Performs other tasks, projects and activities relevant to Business Operations as assigned.
  
  

Minimum Qualifications

Bachelor's Degree in a related field and eight (8) years of directly related administrative experience which includes at least four (4) years supervisory experience; OR, Twelve (12) years of directly related administrative experience which includes at least four (4) years of supervisory experience; OR, Any equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in budget preparation, entry and management.
• Experience and skill in financial modeling and analysis.
• Experience in developing, interpreting and utilizing financial information.
• Knowledge of principles, practices and methods of budgeting, and fiscal management.
• Knowledge of standard business practices, methods and techniques.
• Ability to prepare, audit, understand and interpret complex financial and budgetary management reports.
• Experience in problem solving and decision-making.
• Experience in planning, analyzing and coordinating activities and establishing priorities.
• Experience in effective communication
• Experience in establishing and maintaining effective working relationships.
• Ability to work effectively in an environment subject to quickly changing priorities and short deadlines.
• Ability to develop and maintain cooperative working relationships both within and across organizational areas.
• Ability to effectively utilize reporting formats and criteria to present succinct and meaningful management information to a variety of audiences with varying levels of interest/understanding.
• Ability to download and extract large sets of financial information and manipulate into usable data.
• Ability to work effectively and collaboratively with other team members, faculty and staff across the university.
  
  

Working Environment

• Activities are performed in an environment-controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%)
• Frequently required to stand for varying lengths of time and travel moderate distances to perform work (25%).
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions.
• This position receives regular review of objectives.
  
  

This position is eligible for flexible work arrangements after 90 days of employment with proper approval.

Flexible Work Options: ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market. In addition to 7am-6pm, in person format, following flexible work options.

Hybrid work: is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location (i.e., maximum of 40% remote work). Dean or vice president-level approval is required.

Alternative work schedules: can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.

Department Statement

The Department of English's motto - "Start here, go anywhere" - captures the unique value of our undergraduate and graduate English degrees, ones that can serve students in any art form, any discipline, and any profession. In fact, our degrees can take students anywhere they wish to travel. The Department of English faculty is internationally renowned for innovative research and teaching and explores the pan-world expression of the English language and its literature, which span the global yet connect directly to the local. The skills of critical thinking, reading comprehension, and analytic expression cultivated in the degrees are transferable into any endeavor. In particular, such skills provide the foundation for creative problem-solving and cultivate individual and collective expression. The department takes as its purview not just historical positioned work, whether linguistic or textual, but includes all forms of expression and all modes of new media, whether analogical or digital. We emphasize writing- academic, creative, personal, public, and workplace- that explores difference reflectively and functionally. Our goal is to educate citizens who can think, read, write, and act in robust and significant ways to meet new challenges.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.