Billing Representative

Position Summary:

The Billing Representative is responsible for preparing invoices in the Elite accounting system and other functions relating to the time and billing process.

Responsibilities:

• Ensures that client and matter data is setup properly and updated on a timely basis, in accordance with Firm procedures and policies.
• Process billing in the Elite accounting system, including editing of proformas, adjustments to unbilled time and disbursements and preparation of invoices.
• Return completed billing to attorneys/legal administrative assistants within the established timeframe.
• Monitor billing received from billing attorneys and submit reports to the Lead Billing Representative each month of attorneys that have not submitted billing timely.
• Process special billing as necessary and required.
• Answer questions from attorneys and legal administrative assistances regarding billing, client accounts and time entry.
• Ensures that all requests and instructions encompassing client billing are consistent with firm policies, guidelines and ethical standards.
• Assist Lead Billing Representative with month end closing.
• Other projects as assigned by the Lead Billing Representative, Finance & Operations Manager or CFO.

Skills:

• Strong attention to detail.
• Excellent communication skills.
• Strong problem solving skills, particularly utilizing logical thinking and mathematical abilities.
• Experience with Excel.
• Legal billing software experience preferred, specifically Elite.

Qualifications:

• High School Diploma.
• Two year college degree or minimum four year’s experience in a business or accounting oriented environment.

Reports to: Lead Billing Representative