Assistant Athletic Director and Coach Full-time, exempt, benefits Position starts July 2024 and ends June 15, 2025 - one year position
About Castilleja Castilleja School is a dynamic, diverse, and intentional educational community for grades 6–12 that believes in the power of women learning and women leading. Founded in 1907 by Mary Lockey, Castilleja continues to educate young women to become confident thinkers and compassionate leaders with a sense of purpose to effect change in the world. Castilleja provides outstanding benefits, generous time off, and more importantly, a work environment where we actively support one another and where professional growth opportunities abound.
About the position Castilleja School offers an inclusive and diverse Athletics program to prepare our student-athletes for lifelong engagement in sports. Castilleja is seeking an Assistant Athletic Director beginning the 2024-2025 school year. The Assistant Athletic Director will report to the Director of Athletics and work closely with the other Athletic Department members. The Assistant Athletic Director is responsible for the administrative roles necessary to run sports during the fall, winter, and spring seasons. In addition, this person is expected to coach at least one sports season for Castilleja. The Assistant Athletic Director is responsible for upholding the values and mission of the Castilleja Athletic Department, providing every student-athlete the opportunity for both a distinctive education and a championship experience. This person needs to be responsible, organized, and self-sufficient, and should be able to handle working in a fast-paced environment.
Operations and Games and Transportation:
Assist the Athletic Department with game day operations for competitions.
Be able to run the clock/books and timing systems for athletic events.
Be available to attend and run postseason events, including some weekend work.
Assist in posting alerts and/or messages to students, parents, and families in regards to athletic cancellations, changes, etc
Manage both the bus (external) and van (internal) schedules for Castilleja Athletics events that take place off campus
Arrange for vans and bus companies for buses to ensure smooth operations for the Athletics programs
Officials/Referees/Umpires:
Work with a variety of schedulers to schedule officials for home contests
Confirm officials and payment of officials
Website updates:
Keep the website up-to-date with team rosters, schedules, coaches, etc.
Oversee and update Athletics pages, including Alumni Athletes, Gators in the News, and Coaching Staff pages
Enter all sports schedules for each of the three seasons and make changes as needed
Use Google calendars to share sports schedules with broader community
Uniform management:
Oversee the uniform budget; inventory; and distribution.
Coaching Responsibilities
Coach at the US Level: either in a Head Varsity, Assistant Varsity, or Head JV position and/or at the MS Level
Communication efforts:
Oversee the social media platforms for Castilleja Athletics including Instagram, Facebook, and Twitter
Write stories for Gators in the News highlighting big moments during the school year and post on school website and social media
Special Events:
Help with the planning and execution of senior game events
Play a key role in the execution of Celebration of Sports, a large-scale awards banquet held each spring; help communicate with necessary groups on campus
Key Qualifications:
Bachelor degree from an accredited university, preferably in Sports Management, Kinesiology, or similar field
One year working within a fast-past Athletic Department
Skills Required:
Excellent organization and communication skills
Excellent attention to detail and ability to manage multiple complex tasks
Experience with collaboration tools such as Google docs, sheets, slides, and forms
Superior interpersonal skills as a teammate, colleague, coach, and advisor
An understanding of and appreciation for the goals, objectives, and mission of an independent college preparatory school, specifically in an all-girls environment
Ability to work in a fast past environment with deadlines
Ability to carry 50 pounds; ability to kneel, stoop, stand for extended periods of time without assistance.
Ability to pass state and federal background check, fingerprinting, and provide a recent negative TB test or screening.
Seniority level
Entry level
Employment type
Full-time
Job function
Health Care Provider
Industries
Education Administration Programs
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