Administrative Assistant – Disney Experiences Tech and Digital Portfolio, Program & Project Organization

About The Role & Team

"We Power the Magic!” That’s our motto at Disney Experiences Technology & Digital. Our team creates world-class immersive digital experiences for the Company’s premier vacation brands including Disney’s Parks & Resorts worldwide, Disney Cruise Line, Aulani, A Disney Resort & Spa, and Disney Vacation Club.

We are responsible for the end-to-end digital and physical Guest experience for all technology & digital-led initiatives across the Attractions & Entertainment, Food & Beverage, Resorts & Transportation and Merchandise lines of business as well as other initiatives including MyDisneyExperience and Hey, Disney!

The team is seeking a strong candidate with a self-starter mentality who is flexible and able to multi-task to support technology executives within Disney Experiences. This role contributes to the overall success of the team by coordinating confidential and complex administrative tasks with limited direction providing a high level of service and support in close partnership with the direct leaders team.

What You Will Do

• Screen and prioritize incoming meeting requests, email, and phone calls
• Manage complex calendars with the ability to coordinate ever changing and last-minute urgent meetings among executive teams operating across multiple time zones
• Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, mobile test phones, computers, kitchen duties, etc.
• Own and update the organization distribution lists for Slack, Email, by geography and function
• Provide office support such as, but not limited to, supporting location based events, completing expense reports, tracking organizational deadlines, ordering supplies for team as needed, handling IT and office services related matters, and serving as a point of contact for the team when needing answers
• Own the welcoming and on-boarding of new employees, obtaining resources, ensuring a smooth start
• Planning/Coordination of Travel
  
  
  

Required Qualifications & Skills

• 5+ years of experience supporting Executive Leaders
• Ability to work across diverse teams with high quality and professionalism to internal and external members of team
• Strong interpersonal and communication skills with the ability to develop rapport with fellow executive assistants and Chiefs of Staff to support and balance critical business needs
• Self-starter with ability to perform successfully in a fast paced, dynamic environment, and interested in going above and beyond the basic job duties
• Resourceful and comfortable independently navigating the unknown and finding answers to questions if they do not already know the answer
• Apply critical problem-solving skills to work through challenges
• Demonstrated ability to use sound judgment on behalf of the executive
• Strong organizational and time management skill to proactively support the executive
• Ability to adapt and strongly partner with other administrative and team members
• Ability to be pro-active, resourceful, flexible, and responsible
• Ability to work effectively in a team environment
  
  
  

Preferred Qualifications

• Skilled in designing dashboards on programs, like Smartsheet or similar, to support portfolio metrics
• Proficiency in presentation technologies such as Outlook, Excel, Word, PowerPoint, Google Docs, and/or Keynote
  
  
  

Education

• Required: High school diploma
• Preferred: BA/BS or equivalent preferred