Accounts Receivable and Accounts Payable Specialist

Norma Kamali Inc is a fast-paced Women’s Contemporary lifestyle Brand based in New York City. Collection encompasses division of RTW, athleisure active, swimwear, coats and handbags.

Job description

Responsible for processing and reconciling the company’s accounts receivables and payables, ensuring standard operating procedures are followed and accounting principles are applied in accordance with GAAP. Main AP responsibilities include invoice review, approval documentation, purchase order matching and processing in accounting system for payments. Main AR responsibilities include cash collection, application, and reconciliation, ensuring proper system entry and maintaining updated aging schedules. Assist with month end close tasks as well as communicate with internal and external partners to manage request and issue resolution.

Accounts payable:

Ensure invoices are approved based on approval matrix, and backed up with proper PO

Ensure credit card (2) are paid timely and all expenses are properly backed up with invoices

Code invoices and enter in QB

Serve as primary contact for staff and vendors concerning accounts payable inquiries and issues, responding in a timely manner

Organize payment run every Wednesday and submit to Director of Finance, mail out checks or ACH online

Submit vendor creation form to Finance head, document vendor creation with W9 form

Review AP aging on a weekly basis, and resolve any pending balance

Reconcile AP ledger to General Ledger, submit to Finance head

File digital invoices in A/P folders

Prepare year end 1099 and 1096 forms

Update of monthly cost control reports

Identify and assist in implementation of process improvements

Accounts Receivable:

Control correct invoice booking

Book and apply payments in Fashion Flow against receivables on the day of the receipt

Book approved credit and deductions

Print and analyze the AR aging balance on a weekly basis, review with Finance head

Monitor maturity date and follow up payments on a daily basis

Schedule, edit reminders to customers and keep track records of follow ups to ensure timely cash collection

Reconcile AR ledger to General Ledger, and Sales Ledger

Check mailing address for all customers to ensure they receive the bills + have all proper contact info for follow up purpose

Process B2B Inquiries including refunds/payment processing

Cash disbursements:

Input payments in daily cash follow up by category (trade invoices, foreign payments, other invoices)

Follow up and daily track O/S checks

Cash receipts:

Organize cash and check deposits to the bank (daily) and update daily log

Other:

- Corporate Credit Card Management

- Support Controller for month end close, reports

- Other ad-hoc inquiry as needed

Dutie(s):

Reconciling the accounts receivable ledger

Developing, implementing, and maintaining A/R accounting policies and procedures

Generating financial statements and A/R reports

Posting payments to the general ledger and conducting daily cash reconciliation

Analyzing customer payment plan, payment history, and credit line

Collecting customer payments in accordance with payment due dates

Making collection calls on outstanding accounts

Accounts payable

Benefits:

401(k) matching

Employee discount

Paid time off

Gym Reimbursement

Health insurance

Dental insurance

Vision insurance

This position is a full-time on-site position.