The Accounts Payable Officer acts as a liaison with faculty, staff and students for both the College and vendors. Collaborates with internal team members and external customers to ensure optimal outcomes for the accounts payable process. Builds, develops, and maintains relationships vital to partnership/supplier success for the College. Provides leadership for campus-wide procurement and validates resource allocation consistent with the College’s payables and purchasing guidelines.
Requirements
ESSENTIAL FUNCTIONS:
Verifies and approves all requisitions, invoices, and check requests entered in the College’s Accounts Payable Module
Issues Purchase Orders to vendors and ensures PO’s are entered into the AP Module as appropriate for the various check requests
Enters invoices and check requests as required for payments to vendors into the AP Module
Schedules payments as appropriate for check cycles and ensures payment is received for any outstanding credit to the College
Prepares and processes electronic transfers/wires for payments
Verifies and approves all paid checks and matches to purchase orders, invoices/check requests for accuracy prior to the issuance of payment
Reviews and prepares analyses of aged payables and vendor accounts
Researches and resolves invoice discrepancies and other payment/purchasing issues
Maintains payables for accuracy and in accordance with the College’s approved spending plan
Prepares and transmits bank file needed to monitor checks paid on bank account
Decisions exceptions to bank’s paid checks monitoring system
Tracks, reconciles, and processes travel expenditures
Preparing analyses of payables and producing weekly/monthly reports
Maintaining historical payables records
Continuing to improve the payment process
Assist with annual financial and compliance audits
Perform other duties as required or assigned
REQUIRED KNOWLEDGE AND SKILLS:
A Bachelor's Degree in Accounting or Business Administration and at least 3 years of experience in an Accounts Payable role
Time management and organizational skills
Attention to detail and able to multi-task
Understanding of basic bookkeeping and accounting skills
Ability to interact in a professional manner with College employees, employers, and vendors daily
Knowledge of accounts payable related internal controls
Willingness to research and resolve accounts payable issues
Strong analytical skills
Proficient in Excel and other Microsoft Office products
Ability to work proactively and independently
Ability to work as needed or required to meet assigned deadlines
PREFEFFED KNOWLEDGE AND SKILLS:
Knowledge of Jenzabar EX Reporting System a plus
APPLICATION PROCEDURES:
Please submit a Benedict College Employment Application which is on the College’s website (www.benedict.edu) along with a resume, three letters of reference, and an official transcript. No phone calls; position will be open until filled. Applicant information should be submitted to:
Office of Human Resources
Benedict College
1600 Harden Street
Columbia, SC 29204
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Technology, Information and Internet
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