Accounting Assistant

Preg O’Donnell & Gillett, a regional, full-service litigation and business firm, is seeking an Accounting Assistant for our Seattle office. Three or more years of accounting experience, or equivalent experience is preferred. Previous work in a law firm or professional services firm is a plus.

Responsibilities include but not limited to: 

Accounts Payable

• Processing invoices to make sure payments are correct and on time
• Requesting receipt of statements from invoicing contractors or businesses when they are not provided
• Processing payment runs
• Matching and filing invoices and receipts
• Reconciling business accounts to make sure amounts paid reflect goods and services received
• Answering queries from suppliers, contractors and other business departments about accounts payable or payments made
• Assist other accounting staff as needed

Billing Appeals

• Review, process and submit appeals for billing employees
• Send and follow up on internal appeals requests for timely resolution
• Analyze and respond to billing questions regarding client billing guidelines
• Research client guidelines and gather documentation for responding
• Monitor and keep abreast of e-billing website updates and changes
• Prepare and submit appeals through client e-billing websites

Banking

• Check bank accounts and clear checks and deposits for operating and trust accounts
• Prepare and submit Heritage Bank positive pay import of issued and approved checks
• Reconcile month-end bank operating and trust accounts
• Identify bank discrepancies and missing transactions
• Prepare bank account reports and maintain bank statements

Special Projects and Reporting

• Research tax laws for local and state regulations, B&O, tax credits, W2s and 1099s
• Research and prepare documentation for charitable contributions and fixed assets
• Identify applicable unclaimed property and determine state requirements
• Prepare unclaimed property filing submissions for WA OR and CA
• Monitor and answer questions from state agencies and property seekers
• Track and monitor employee cell phone reimbursements
• Analyze, prepare and monitor PTO accrual conversion
• Gather information for external CPAs for year-end financial review and tax filings

Qualified candidates must have familiarity with banking and tax law practices, detail-oriented, ability to multi-task, and analytical proactive thinking, excellent written and verbal communication skills, effective listening skills, ability to maintain the highest levels of integrity and confidentiality, excellent people management skills to work effectively with individuals at all levels of the firm, ability to work independently as well as part of a team, proven organizational skills working under tight deadlines and with competing priorities, patience, composure, and flexibility under pressure.

Starting wage is $30-35 per hour DOE.

Preg O’Donnell & Gillett offers a competitive salary, great benefits, an emphasis on life balance, and a friendly, business casual environment.

Our benefits include:

• Medical, dental and vision insurance
• Flexible schedule with remote work access
• Life, AD&D and long-term disability insurance
• Transportation subsidy
• Employee assistance program
• Employee referral bonus
• FSA / HSA
• Parental leave
• Profit sharing contributions
• 401(k) Deferred Savings Plan

We look forward to hearing from you!

TO APPLY, please submit your resume to careers@pregodonnell.com. All replies are kept confidential.