High School Diploma or GED with two years business office experience preferred.
Account Payable, General Ledger, Payroll, financial reporting, and computer knowledge and experience required.
REPORTS TO: Business Manager.
JOB GOAL: Performs routine and repetitive clerical accounting and bookkeeping duties following established procedures to accomplish duties.
Performance Responsibilities
Maintain a complete and systematic set of records of all financial transactions of the district in appropriate journals and subsidiary ledgers such as:
Current computer records
Complete bank reconciliations
Record of expenditure
Records all cash transactions and transfers.
ledgers and transfers data to general ledgers.
All insurance benefits, assumes responsibility for insurance records and insurance accounts.
Receives, computes, and records all health and medical insurance for employees.
Reporting
Generates specialized reports as required or requested for school board, administrators, auditors, or special programs.
Assists with preparation of annual report.
Payroll
Verifies payroll run to timecards.
Serves as payroll backup
Audits
Assists the Business Manager with internal auditing.
Assists auditors by locating necessary information.
Budgets
Enters all new budget account information for the ensuing school district budget year.
Enters approved budget amendments and supplements, as required.
District Insurance Program
Maintains insurance files for staff.
Purchase Orders
Reviews Purchase orders for coding and available budget.
Records purchase orders as an obligation.
Verifies invoices & checks against bill listing.
Cross trained as Accounts Payable backup & Election duties.
Capital Assets
Post journal entries to record general capital assets.
Reconciles staff inventory to sub journal.
Journal Entries
Responsible for oversight and approval of journal entries along with the Superintendent.
Posts and maintains record of all journal entries.
Investments
Prepares journal entry.
Maintains record and physical documentation of investment.
OTHER DUTIES: All other duties may be assigned.
TERMS OF EMPLOYMENT: Salary and work year to be established by the Board of Education.
EVALUATION: Performance of this job will be evaluated by the Business Manager.
CRIMINAL BACKGROUND CHECK: All employees in contact with children must submit to and pass the required criminal background check and drug test.
Updated: 3/25/14 Approved: 6/10/14
Edited: 10/24/2018
Seniority level
Entry level
Employment type
Full-time
Job function
Accounting/Auditing and Finance
Industries
Education Administration Programs
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