Human Resources Specialist

HR Specialist Mileway – Amsterdam

Mileway is looking to recruit a HR Specialist to become part of our HR team in Amsterdam. You will work on local and international HR topics where besides your hands-on mentality, your visionary mindset will help us grow further. We’re professionalizing our HR department and you can be part of this process, share your ideas and learn everything about setting up HR in an international scale-up environment.

The purpose of your job is that with an eye for detail, accuracy and efficiency, together with your HR Officer colleague, you take care of streamlining, organizing, controlling and executing all HR administration for our European offices (the Netherlands, United Kingdom, Germany, France, Italy, Spain, Sweden, and growing).

You will report to Manager HR Operations and work closely with the HR Business Partners, all employees and suppliers. The HR team consists of 3 HR Business Partners, 4 Recruiters, 5 HR Officers, one of which is this vacancy, 1 HR Reporting Specialist, Learning & Development Manager and the Head of People.

Working at Mileway

We offer an opportunity you simply won’t find anywhere else. In less than three years, Mileway has grown into Europe’s leader in last mile logistics real estate, with a 500-plus team across more than twenty offices in ten countries.

Mileway set out to be a different kind of real estate company from the beginning, setting things up the way we always wanted them, like our cloud-based IT infrastructure and our team’s ability to flex across borders, combining the best of local knowledge with the pooled expertise of a pan-European business.

While we have already achieved a lot, with a portfolio stretching across Europe, our international, can do team, is only just getting started. Demand for e-commerce and ever faster deliveries continues to grow, changing the way property around cities is used. Our vision is to be the number one gateway to urban communities. To get there, we live our values: Drive, Trust, Grow, Together.

At Mileway, we believe company growth comes from supporting the growth of our combined capabilities. This is why we have our own inhouse learning & development programme, where personal, professional and business development go hand in hand - helping you carve out your own bespoke career path.

We know that the way people work has changed over the last few years. So while your base will be the Amsterdam office, we will give you flexibility to work some of the week from home. We’ll also equip you with a state-of-the-art technology package that helps you keep in touch, wherever you are. That doesn’t mean we need you 24/7. We expect you’ll work hard and also that you’ll need some downtime. Respect for your personal life is key to keeping our team happy and our batteries charged.

What you’ll do

• Manage the entire employee lifecycle process, including contracting, onboarding and offboarding;
• Responsible for monthly payroll mutations, review of payroll output and correct and timely payment of salaries;
• Act as the first point of contact for HR-related questions and requests from employees;
• Support employees with immigration processes and documents, request expat rulings and ensure compliance with labor laws and regulations;
• Manage various vendors and all processes surrounding insurance, social security, pensions and other employee related benefits;
• Supervise the HRIS system (SAP SuccessFactors) and making necessary updates and improvements to enhance efficiency;
• Manage the (digital) personnel file and prepare all employee administration including employment amendments, staff correspondence, contracts etc.;
• Handle absence records and administration (sick leave, long-term illness, maternity/paternity/parental leave);
• Create and analyse country specific HR reports;
• Contribute to various projects from improving HR processes to implementing HR policies.

What you’ll bring

• Preferably a bachelor’s degree in Human Resources or Financial Administration;
• Up to 5 years HR operations experience within preferably an international organisation; experience in monthly payroll mutations is a must;
• Excellent spoken and written skills in English and plus another European language is an advantage;
• Computer literacy, excellent Excel skills and experienced with HRIS;
• Ability to act quickly, initiate and execute creative ideas, often with short lead time.
• Customer focus and ability to work with confidential information
• Accuracy, problem solving skills and stress resistance
• Integrity, planning and organising skills and able to work independently
• Keen on keeping track of newest rules and regulations on payroll and labor law;
• Active contribution to the digitization of HR processes;
• Flexible mindset, can-do attitude and team player with positive mindset.