Word: to perform simple calculations in a Word table (for example, sum, average), use the formula function. Place the cursor in the last column/row and from the table menu pick the formula option. It defaults to sum. To pick another function, open the paste function from the formula dialogue box.
You then need to tell it what to do; for example, calculate the average of the left-hand numbers by typing “left” between the brackets and delete the default sum function. Use the number format box to format the answer.
Another way to spruce up a table is to use the outside borders function, found on the main toolbar, or from the table menu. Pick the tables properties option, then the borders and shading radio button at the bottom of the table tab box.
PowerPoint: three ways to insert a table in a presentation: (a) copy and paste it on to a slide if you have already produced it in another file such as Word or Excel; (b) create it directly in PowerPoint by using the insert table command from either the icon from the main toolbar or from the insert menu and pick the table option: (c) use the specific table slide layout.
Internet: to calculate currency exchange rates use a converter such as http://www.x-rates.com or http://uk.finance.yahoo.com
Advertisement
Reader question: Richard Underwood asks how to insert the file name at the end of the document. Insert it as part of the footer. Go to view menu, then header and footer and then open the insert auto text menu and pick the file name and path option. You can format the font and text size in the usual way.
MONICA SEELEY
Do you have a question? We shall try to answer it in a future column, but cannot guarantee a personal reply. creme@thetimes.co.uk
For more information about Dr Seeley’s seminars, see www.mesmo.co.uk or email info@mesmo.co.uk or phone 020-8455 1462.