Witness Coordination Specialist

ROLE

We need an experienced Witness Coordination Specialist to support the U.S. Attorney’s Office Northern District of Iowa (NDIA) Department of Justice (DOJ).

This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package.

Apply today!

Responsibilities

• Work directly with Witnesses prior to, during, and after trial
• Work with Witnesses concerning travel arrangements, appearance date/time
• Receive visitors, field phone calls, and respond to other questions and inquiries
• Use judgment to determine when attorney’s should be notified of the Witness’ special circumstances or needs
• Confer with attorneys about Witness appearance, special circumstances, or needs
• Complete and submit proper documentation for special authorizations and obtain prior approvals
• Ensure all travel documents and appearance date and time have been provided to the Witness
• Make necessary arrangements for Witness travel and lodging
• Coordinate travel according to Department of Justice (DOJ) policies and procedures
• Meet with Witnesses upon arrival to designated hearing or pre-trial conference
• Provide Witnesses a courtroom orientation, accompany them to court, and ensure a safe waiting area is available
• Collect necessary documentation and signatures for Witness reimbursement documents
• Prepare and submit documentation for Witness reimbursement, i.e., vouchers and other required documentation
• Furnish requested information concerning pending and completed Witness vouchers
• Help with Witnesses’ special circumstances (e.g., authorizations, international travel, military/federal employment, etc.)
• Gather required documentation and reconcile Government Travel Accounts
• Coordinate with external stakeholders (i.e., Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, etc.)
• Complete forms and documents according to style and format rules
• Compose original letters that do not require legal interpretations
• Establish and maintain a variety of files, documents and databases
• Assemble documents and other information for file records and retention policies
• Establish and maintain calendar and/or database of active and pending Witness appearances
• Track hearings, trial dates, grand Jury, and schedule conferences and appointments
• Use office technology (i.e., computers, fax machines, and copier machines)
• Review and analyze data and information from multiple sources
• Establish case and project files
• Prepare, format, and correct management reports and manipulate, transfer, compute and print information
• Answer inquiries regarding case-related information and status maintained in the database
• Obtain additional information from other agencies/organizations
• Maintain internal status information on the disposition of designated information, files, and assets
• Perform analytical computations necessary to process data and ensure accuracy
• Provide administrative information and assistance concerning cases or files to other agencies or organizations
  
  

BACKGROUND

• Progressive and relevant experience
• Proficient in word processing, document management, and Microsoft Office Suite
• Excellent written and oral communication skills
• Organized and multitasker
• Analytical
  
  

EDUCATION

• Preference for Bachelor’s degree in a related field
• Knowledge of legal procedures and terminology
  
  

LOCATION

• Cedar Rapids, IA 52401
  
  

TELEWORK

• Occasional, upon approval
  
  

CLEARANCE

• U.S. citizenship required since this role supports the U.S. federal government
  
  

CLIENT

• Department of Justice (DOJ)
  
  

TRAVEL

• No travel required
  
  

WORK HOURS

• 40 hours per week
• 8 hours per day
  
  

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility — Nonexempt
  
  

RELOCATION

• Not eligible for relocation benefits
  
  

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, gender, sexual orientation, ancestry, national origin, age, marital status, mental disability, physical disability, medical condition, pregnancy, political affiliation, military or veteran status, or any other basis prohibited by federal or state law.

Other Considerations: applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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