Virtual Scheduling Assistant
Virtual Scheduling Assistant
LoneStar Voyages
Atlanta, GA
See who LoneStar Voyages has hired for this role
Job Title: Virtual Scheduling Assistant
Company: LoneStar Voyages
Location: Remote
Job Type: Full-time/Part-time
About LoneStar Voyages:
LoneStar Voyages is a leading travel agency dedicated to providing exceptional travel experiences to our clients. We specialize in crafting personalized itineraries and unforgettable journeys for individuals, families, and groups. Our team is passionate about travel and committed to delivering top-notch service to ensure our clients' trips exceed expectations.
Job Description:
As a Virtual Scheduling Assistant at LoneStar Voyages, you will be an essential part of our team, responsible for managing appointments and schedules remotely. Working from your own location, you will efficiently coordinate appointments, meetings, and travel arrangements for our clients and team members to ensure smooth operations and exceptional service delivery.
Responsibilities:
WtWJSqQtll
Company: LoneStar Voyages
Location: Remote
Job Type: Full-time/Part-time
About LoneStar Voyages:
LoneStar Voyages is a leading travel agency dedicated to providing exceptional travel experiences to our clients. We specialize in crafting personalized itineraries and unforgettable journeys for individuals, families, and groups. Our team is passionate about travel and committed to delivering top-notch service to ensure our clients' trips exceed expectations.
Job Description:
As a Virtual Scheduling Assistant at LoneStar Voyages, you will be an essential part of our team, responsible for managing appointments and schedules remotely. Working from your own location, you will efficiently coordinate appointments, meetings, and travel arrangements for our clients and team members to ensure smooth operations and exceptional service delivery.
Responsibilities:
- Appointment Scheduling: Coordinate and schedule appointments for clients to meet with travel advisors, ensuring optimal utilization of time slots and minimizing scheduling conflicts
- Calendar Management: Maintain and update appointment calendars for travel advisors, executives, and other team members, ensuring accuracy and accessibility
- Client Communication: Communicate with clients via email, phone, or other channels to confirm appointments, provide necessary information, and address scheduling inquiries
- Meeting Coordination: Arrange and coordinate virtual meetings, video conferences, and teleconferences, including sending meeting invitations, managing RSVPs, and setting up meeting platforms
- Travel Arrangements: Assist with booking travel arrangements for team members and clients, including flights, accommodations, and transportation, as needed
- Follow-up: Conduct follow-up calls or emails to confirm appointments, remind clients of upcoming meetings, and gather feedback to improve scheduling processes
- Database Management: Maintain accurate records of appointments, client information, and scheduling preferences in the company database or CRM system
- Administrative Support: Provide general administrative support to the team, including data entry, document preparation, and organizing files, to ensure efficient workflow
- High school diploma or equivalent; additional education or training in office administration or scheduling is a plus
- Proven experience in appointment scheduling, calendar management, or administrative support, preferably in a remote work environment
- Excellent communication skills, both verbal and written, with a professional and courteous demeanor
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities effectively
- Proficiency in using scheduling software, calendar applications, and other productivity tools
- Ability to work independently with minimal supervision, while also collaborating effectively within a virtual team environment
- Adaptability and flexibility to handle changing priorities and deadlines in a fast-paced work environment
- Customer service orientation and a commitment to delivering exceptional service to clients and team members
- Competitive pay commensurate with experience
- Flexible work hours and the ability to work remotely from any location
- Opportunities for professional development and advancement within the company
- Positive and collaborative work environment within a passionate team of travel enthusiasts
WtWJSqQtll
-
Seniority level
Entry level -
Employment type
Full-time -
Job function
Management and Manufacturing -
Industries
Internet Publishing
Referrals increase your chances of interviewing at LoneStar Voyages by 2x
See who you knowGet notified about new Scheduling Assistant jobs in Atlanta, GA.
Sign in to create job alertSimilar jobs
People also viewed
-
Executive Administrative Assistant
Executive Administrative Assistant
-
Scheduler - Work From Home
Scheduler - Work From Home
-
Office Assistant - Entry Level
Office Assistant - Entry Level
-
Executive Administrative Assistant
Executive Administrative Assistant
-
Executive Assistant
Executive Assistant
-
Executive Assistant to the President
Executive Assistant to the President
-
Executive Assistant to Chairman & CEO
Executive Assistant to Chairman & CEO
-
Executive Assistant
Executive Assistant
-
Executive Assistant (Task Assistant) - Remote | WFH
Executive Assistant (Task Assistant) - Remote | WFH
-
Administrative Assistant
Administrative Assistant
Looking for a job?
Visit the Career Advice Hub to see tips on interviewing and resume writing.
View Career Advice Hub