As the first point of contact for the Upper School (US), provides a cheerful and professional welcome for parents and guests. Provides critical office/administrative support to the US Administration and Faculty, and cheerful phone support for the entire school.
Support the mission of Oak Hall School
Cheerfully and professionally greet and assist parents and visitors; check in all visitors using Raptor security system
Provide clerical and administrative support for Upper School Administrators
Support operator for the school’s multi-line phone system; cheerfully answer and direct calls appropriately, provide accurate information and assistance to callers; take messages for staff and students (according to policy)
Serves as Security emergency contact for US
Coordinate and schedule substitute teachers as needed
Monitor and ensure accurate recording of Leave Requests for all US faculty and staff absences in Paycom
In collaboration with the Director of the Upper School and the Marketing and Communications Coordinator, produce and disseminate communications as needed for the US including the weekly Ecommunicator
Sort and distribute Upper School incoming mail; prepare outgoing mail, daily
Execute attendance procedure accurately and timely, daily
Complete the Upper School lunch order accurately and timely, daily
Manage the Student Sign-in/out register, daily
Prepare the daily announcements, daily by close of business the previous day
Distribute school approved first-aid/OTC medicines to students, and log appropriately
Complete and submit all Upper School Injury Insurance claim forms and parent letters, daily as needed
Provide clerical and administrative support to the Upper School team, as needed
Maintain Upper School student files and cumulative folders, as needed
Maintain Admin Plus database for Upper School students and Faculty, as needed
Respond to all outgoing student records requests, initiate records requests for incoming students
Maintain and replenish Upper School office supplies and copier supplies, as needed
Order supplies for and produce student awards; posting award lists, order and update permanent plaques, etc.
Assist in compilation of School Directory, annually
Contribute positively to staff and student morale; maintain a positive, pleasant demeanor to all constituencies
Be a role model of integrity and professionalism
Meet regular and predictable attendance requirements, including attending division and other school meetings, professional days, Late Start meetings, and other required events
Adhere to School policies as described in the Employee Handbook and other materials
Cheerfully embrace other duties as assigned
Must be willing and able to maintain an unflappable, professional, and cheerful demeanor
Demonstrate an attitude that exudes “How can I help you?”
High school diploma or GED required, Bachelor’s degree preferred
Experience in similar administrative support position preferred
Exceptional people skills and phone etiquette
Excellent judgment and discretion in handling confidential information
Must be technologically savvy; Proficiency in Microsoft Office Suite software is required along with the ability, willingness, and enthusiasm to learn and master new and emerging technologies in a short period of time
Well-organized, able to change work focus quickly and constantly throughout the day, as well as determine priorities with minimal supervision
Ability to ascertain which people may need immediate assistance and to act accordingly
Excellent verbal and written communication skills, including grammar and punctuation
Strong attention to detail
Regular and punctual attendance is required
Ability to apply common sense understanding and to carry out instructions furnished in written or oral form
Ability, willingness, and judgment to communicate professionally, cheerfully, and effectively with all constituents in a school environment
A high degree of professionalism, collegiality, and personal conduct both in and outside of school
Enthusiasm and commitment to the vision and mission of the School
Must maintain an active cell phone and provide number to and accept calls/texts from school staff
Physical Requirements And Work Environment
Works in a busy often distracting environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts
Regularly sit, talk, and hear and visually intercept visitors
Ability to occasionally lift 20 lbs
Regularly uses close and distance vision
Ability to actively circulate throughout the diverse campus environment
Ability to speak, hear, and visually and audibly locate students under their supervision
Works at a desk and computer screen for extended periods of time
Turns, bends, reaches and may occasionally use a ladder
Works primarily in a traditional climate controlled office environment
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Education Administration Programs
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