Sr. Executive Administrative Specialist

Overview

Abacus Technology is seeking an Executive Administrative Specialist to interact with lateral organizations or any external agencies required including base facility, personnel, security, computer support, foreign disclosure, foreign travel, public affairs, and the building managers to facilitate uninterrupted day-to-day operations of the directorates and divisions at Wright Patterson AFB. This is a full-time position.

Responsibilities

• Process NDAs for directorate personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business, including, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of management activities to include, but not limited to: working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation.
• Support staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars.
• Assist in the planning, formulation, editing, development, publication and storage of finished products to include, but not be limited to, program documentation, plans, directives, reports, briefings and other presentations as required (technical and non-technical, classified and unclassified) in the media and format requested.
• Provide support by organizing and facilitating program briefings, to include, but not limited to, gathering information, reviewing reports, reviewing charts, and other business integration support as needed.
• Assist with, plan, and coordinate meetings to include VTC, room set-up (including but not limited to ensuring sufficient seating and creating name placards), and closing/securing conference rooms.
• Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request.
• Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems.
• Assist in preparing and processing travel arrangements and vouchers.
• Provide assistance in the development of program documentation, including: aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management.
• Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities.
• Assist in managing and tracking the civilian and military decoration programs within the directorate/division.
• Assist with tracking the training budget information for the training Government Purchase Card (GPC) holder.
  
  

Qualifications

15+ years experience in an administrative support role including at least 5 years in a DoD environment. Must have a HS diploma or GED. Knowledge and ability to perform tasks related to the technical/professional discipline. Able to work independently or be monitored by senior employees to ensure compliance with proper procedures. Knowledge of desktop applications including word processing, spreadsheet and database applications. Knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria. Experience using Defense Travel System (DTS), Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Functional Area Records Management (FARM), Air Force Records Information Management System (AFRIMS), and Senior Officer Communication and Coordination Electronic Resource (SOCCER) preferred. Must be a US citizen and hold a current Secret clearance.

Applicants selected will be subject to a U.S. government security investigation and must meet eligibility requirements for access to classified information.

EOE/M/F/Vet/Disabled