SPECIAL ASSISTANT

APPLICANT MUST BE PERMANENT IN THE ADMINISTRATIVE STAFF ANALYST TITLE

The Homelessness Prevention Administration (HPA) was established in 2014 and has since played an essential role in the City’s overall eviction and homelessness prevention efforts to combat housing instability to help New Yorkers stay housed. HPA Office of Prevention and Housing Assistance (PHA) is primarily responsible for administration of the CityFHEPS rental subsidy program, the contracted in-community Homebase eviction prevention program and for new developments and an expanding continuum of homelessness prevention programing and contracts. PHA is currently comprised of the following units -The Rental Assistance Programs (RAP), the HOME Tenant-Based Rental Assistance Program (HOME TBRA), and the Office of Prevention and Community Support (PCS) and its expanding unit for Contracts (Homebase, Phase I,2,3-Cluster/Master Lease, City Council Discretionary Awards and Special Housing Assistance Resource (SHARE).

Under the direction of the Deputy Commissioner of the Office of PHA with latitude for the exercise of independent judgement and action, the Administrative Assistant coordinates and manages high priority PHA special projects in the areas under the purview of the Deputy Commissioner. The goal of these projects is to maximize resources, identify efficiencies and streamline workflows both within PHA areas and between those areas and other areas in the Department of Social Services (DSS), Human Resources Administration (HRA), and Department of Homeless Services. These projects implement the high priority Mayoral goal of reducing and limiting homelessness in New York City.

PHA is recruiting for one (1) Administrative Staff Analyst NM-I to function as a Special Assistant to the Deputy Commissioner of PHA who will:

• Initiate and manage all activities relating to project deliverables including presentations, briefings, across the Deputy Commissioner’s areas of responsibility. Manage or collaborate on several projects simultaneously, track and monitor projects and assignments, maintain timelines, and follow-up with DSS/HRA/DHS staff and external parties. Work independently on special studies, project development and management and in concert with the Deputy Commissioner on routine tasks such as correspondence control and general scheduling.
• Respond to inquiries and request for actions from various internal and external entities: the HRA Commissioner, Office of Constituents Services (OCS), offices of various elected officials. Ensure that PHA completes follow-up procedures when necessary. Review, route and control all correspondence, reports, and written directives, in order to facilitate responses to appropriate parties, including State, Mayoral and Commissioner.
• Monitor key operational indicators, develop, and produce analyses and reports to provide insights into operations and performance. Lead teams of PHA staff who collect and analyze information needed for the preparation of process evaluations and who conduct management surveys, work measurement analysis and program assessment to increase accountability throughout the various PHA Units. Provide written reports and recommendation for improvements when necessary.
• Conduct in-depth research and analysis of data for multiple and varying projects related to new procedures or initiatives. Prepare and present data driven presentations on the findings to the HPA Chief, PHA Deputy Commissioner, PHA Program Heads, and make recommendations of best practice to optimize utilization to assist the Deputy Commissioner in the decision-making process.
• Collaborate with Senior PHA staff on the development and updates of written agency, HPA and PHA procedures; maintain a close relationship with the Office of Training and Office of Policy and Procedures to provide feedback on proposed procedural changes.
• Attend meetings with or represent the Deputy Commissioner on inter-program, inter-Agency projects, meetings, and work groups as they arise. Represent HPA and PHA upper management and/or other program representatives, conveying information, as authorized. Chronicle meetings by taking notes, recording commitments made by attending parties. Follow up with the Chief/Deputy Commissioner, convey the contents of meetings to the Deputy Commissioner to ensure timely action is taken on all requests. Ensure that all meeting notes are properly cataloged and remain accessible to the Deputy Commissioner as needed.
  
  

Hours: 9:00 am – 5:00 pm

Work Location: 4 WTC, NY, NY, 10007

Minimum Qualifications

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
  
  

Preferred Skills

• Strong analytical skills - Excel and PowerPoint Skills - Ability to prioritize and multi-task several ongoing projects simultaneously - Excellent written and verbal communications skills are required - Knowledge of working with vulnerable populations - Knowledge of computer systems (Microsoft office –word, excel, powerpoint) - Knowledge of DSS/HRA/DHS Systems (WMS, CARES, CurRent, Workers Connect, IQ, Absorb) - Knowledge of Homelessness Prevention Services
  
  

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.