Direct message the job poster from Advanced Clinical
Kirsten Gjermo
Senior Clinical Recruiter at Advanced Clinical
Overview
We are currently searching for a skilled professional to join a well-known client’s team as a remote Contracts and Grants Manager. Their work will have a direct impact on the organization and the larger clinical industry, making this an amazing career opportunity.
The Contracts & Grants Manager is responsible for creating, collaborating, and negotiating investigator budgets and contracts, and processing grant and non-grant payments in accordance with the site contractual agreement. This role is also the primary payment contact for clinical study sites.
Responsibilities
Under the direction and as requested by the the sponsor CPMs, the Contracts and Grants Manager may:
Assists with the development of Investigator/Institution contracts and site budgets
Provides investigator grant estimates for RFPs, upon request
Supports site budget negotiations and payment terms as needed
Provides strategic insights in the development and negotiation of site budgets, contract terms, and ancillary documents (including their respective parameters)
Primarily responsible for negotiating all investigator budgets and contracts with potential sites, as well as any applicable ancillary agreements
Responsible for timely status updates of site budgets and contracts with key stakeholders
Responsible for regular financial forecasting of Investigator grants based on study/subject updates
Manages and tracks all investigator budgets, contracts, and ancillary documents from the initial request through the contract lifecycle, from contract generation, to negotiation, approval, execution, and archival
Maintains CTMS and eTMF for filing executed agreements and relevant correspondence for prompt retrieval and tracking relevant dates
Oversees site payment platform set-up and management on assigned studies
Serves as the primary contact for sites regarding payment questions or updates
Processes and executes timely and accurate payment to the sites
Collects site documentation for pass throughs
Reconciles all study payments on a routine basis
Actively engages in issue resolution and invoice reconciliation as needed
Provides site payment documentation for audits, as requested
Generates site payment reports for project team review
Completes final site budget reconciliation at end of study
Supports study CPMs with vendor/HCP contract/amendment processing, Purchase Request and Purchase Order setups and reconciliations, in collaboration with the “the sponsor” Contracts and Accounts Specialist, as needed
Liaises with sites and study CPMs to resolve any site payment issues
Tracks payments and provide overall maintenance of the payment system
Sets up and maintains payment tracking and study finance files in CTMS
Develops reporting and analysis tools as needed for assigned studies
Responsible for ad hoc reporting as well as analysis of financial information for assigned studies
Reviews existing data, challenges assumptions, and performs gap analysis to provide strategic and actionable recommendations upon request from “the sponsor”
Develops and provides complete financial information and prepares month-end detailed financial statements and quarterly financial forecasts for assigned studies
Reviews financial statement variances (actuals vs. forecasts/budget) with study team
Develops financial KPIs to track key initiatives and incorporate into processes
Experience
6-10 years of financial planning and analysis experience
Previous experience in pharmaceutical environment (industry or CRO) with basic knowledge of clinical studies
EDUCATION
Bachelor’s degree in Finance, Accounting, Economics, or Similar Field Required; MBA or Masters in Finance or Accounting preferred; CFA or CPA a plus
Minimum Requirements
Solid understanding of finance and accounting concepts and best practices
Demonstrated ability to develop and analyze data and present findings to upper management
Exceptional analytical skills, presentation skills, willingness to question variances, and have a high level of maturity and discretion
Expertise with the clinical trial site contracting, budget negotiations, and payment processes
Ability to work under pressure, deliver outcomes, and meet deadlines
Demonstrated critical thinking skills, detailed-oriented, ability to plan, coordinate and prioritize multiple activities in a fast paced and dynamic environment
Excellent organizational and time management skills
Excellent communication / writing skills
Qualifications
Strong computer skills with an ability to access and leverage technology alternatives
Proficiency with Microsoft (Word, Excel, Power Point)
Ability to handle confidential information and materials in an appropriate manner, and in accordance with organizational policy, proper business practice, and/or appropriate external regulation/governance
Ability to work within a team environment and to clearly communicate with others (cross-functional internal personnel and external customers)
Self-motivated, quick to learn, proactive, and flexible
Excellent organizational skills and good attention to detail
Flexibility in work hours as necessary (will work with global study team members)
Must be fluent in English
To Be a Best-fit Your Strengths Must Include
Strong Communicator. You will have extensive correspondence that relies on you being conversant in regulatory guidelines and clinical terminology.
Organized. You’re an efficient time manager and can handle the pressure of meeting multiple strict deadlines.
Ability to work independently and with a team: You will be collaborating and often contributing to discussions amongst internal teams; you also work effectively without a lot of support or structure.
Problem-Solvers. As an action-oriented self-starter, you’re eager to apply your expertise in diagnosing inefficiencies, determining root causes, and recommending solutions to complex challenges.
Personable. You establish and nurture highly effective relationships with colleagues and key stakeholders that support and advance project goals and objectives.
Credible. Detailed understanding of clinical methodologies and providing sound analytical support, you quickly establish credibility as a reliable resource.
About Advanced Clinical
Advanced Clinical is an award-winning clinical development organization that provides global services including CRO, Functional Support, Quality & Validation, Patient Recruitment and Retention, and Strategic Talent Acquisition solutions for pharmaceutical, biopharmaceutical, biotechnology, and medical device organizations. Our mission is to deliver a truly better clinical experience for our clients and candidates. To learn more about Advanced Clinical which has been named to Chicago Tribune’s Top Workplaces, Chicago’s Best and Brightest Companies, and Best of Staffing Talent & Client, visit http://www.advancedclinical.com.
Regarding your application
Please know that every completed application is carefully reviewed by the Advanced Clinical recruitment team. We understand the time commitment that is needed to prepare an application, so we respect your effort by thoughtfully reviewing and responding to each application. In return, we ask for your patience as careful review takes time, and we may not be able to respond to every application immediately.
It is Advanced Group’s practice not to discriminate against any employee or applicant because of sex, race, color, age, national origin, religion, gender, gender identity/expression, sexual orientation/sexual preference, pregnancy/maternity, genetic information, marital status, physical/mental disability, medical condition, military/veteran status, or any other basis protected by applicable federal, state, or local law. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter so that we can discuss the appropriate alternatives available. 509564
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Other
Industries
Biotechnology Research
Referrals increase your chances of interviewing at Advanced Clinical by 2x