Senior Office Administrator

Executive Office Manager

Full-time Position

Business is BOOMING and SFE is seeking an Executive Office Administrator to join our growing team of consultants and sales professionals!

Why SFE?

If you're looking for a role where you can have huge impact on the internal operational needs of a growing business; where you can learn from and tap the expertise of some of the world's best C-level Executives and Sales Consultants; with the flexibility of managing your own schedule, but being part of a larger team that takes care of all the back office work --- then SFE Partners just  might be for you.

• Benefits on day-1
• Generous bonus plans and incentives
• 401k/Retirement with company match
• Career growth opportunities
• Work from Home Fridays!
• Summer hours for work-life balance
• Employee recognition platform
• Mentorship programs

About SFE

SFE Partners is a dynamic, fast-paced, and innovative entrepreneurial sales consulting firm that works with clients around the world to provide the strategy, sales support, and actionable information they need to make smart decisions that drive revenue.

At SFE we have a culture of accountability, to both professional goals and personal development. We deliver a premium experience to all members of our team by staying committed to the simple belief that everyone deserves to be treated with dignity and to experience a positive quality of life. 

You’ve Got This!

You are ready to jump in with both feet, helping to build and drive a successful organization. Beyond the day-to-day Executive Office Manager assignments, you will take on, you will drive change and instill a culture of continuous improvement across the organization.

• You’ve built a career assisting others and know the level of attention this role demands.
• You’ve tested various ways to stay on top of your to-do list, and you’ve found an ideal method to ensure success.
• You are a master in creating back-up plans and alternative options when unforeseen circumstances arise.
• You’re highly resourceful, composed, and empathetic.
• You have a way with people.
• You are able to expertly leverage relationships to coordinate complicated calendars, prepare documents for meetings, make international travel arrangements and contribute to ad hoc projects.
• You regularly fine-tune your craft to become more efficient.

We are looking for remarkable people who are ready to learn and collaborate as part of the SFE family. We want dedicated team members who can make solid contributions—and can’t wait to stick around for the after-party.

What will you be doing?

As the Executive Office Manager, you’ll have a critical multifaceted role within the SFE organization. You’ll become a trusted partner to our Managing Partners, and you’ll become the go-to person for our every-growing team of onsite and remote employees. 

Office Management, General Accounting and Payroll

• Generate, record, and send out customer invoices via QuickBooks.
• Manage and record all incoming payments.
• Respond to customer inquiries and follow up on outstanding payments.
• Process and review accounts payable as needed.
• Respond to vendor inquiries.
• Understanding of data analysis and forecasting
• Act as primary contract developer and negotiator of SFE legal agreements (MSA, SOWs, etc.)
• Prepare balance sheet account reconciliations; book adjustments that arise from quarterly CPA reviews
• Company payroll including interaction with payroll company, new employee set up/removal and 401K administration/remittance.
• Calculate and process monthly commissions.
• Provide year end, insurance, and any other audit support as required.
• Work with management to help develop information flows, policies, procedures, and controls.
• Identify and work to obtain cost reductions.
• Assist with specific projects such as system implementations and updates, business process improvements and reporting.
• Manage and order office supply inventory and office equipment.
• Assist in answering the organization’s main line and direct calls as needed to staff.
• Provide customer service to clients and visitors.

Executive Assistant

You will manage the day-to-day business activities of the Managing Partner, including providing strategic management of the Managing Partner’s busy and complex schedule, coordinating meetings with internal and external contacts, preparing and tracking his/ her expenses and arranging complex travel. The role is a pivotal support position, as the Executive Office Manager is a key liaison among staff members and the Managing Partner. Additionally, the Executive Office Manager will:

• Proactively consider needs related to calendar, travel and speaking engagements.
• Track expenses and prepare expense reports for reimbursement and billing.
• Write individualized correspondence and other documents as requested.
• Support the Managing Partner as needed in preparing for speaking engagements or other internal or external meetings conducting research and other similar tasks.
• Receive and triage incoming written communications to appropriate staff and facilitate response or action to be carried through by Managing Partner as needed.
• Manage organizational communication, scheduling, and logistics for key internal events such as board meetings, staff meetings, and managers’ meetings.
• Provide essential support to SFE’s Board of Directors, including serving as key point of contact, coordinating meeting logistics, communications, and materials.
• Other administrative duties as needed.

What will make you a success? You’ve got this!

• Bachelor’s degree preferred; high school diploma required.
• >2 years of experience as an Office Manager and/or Executive Assistant in a busy office environment with AR/AP responsibilities. Must be results-driven.
• Attendance M-F in Woburn, MA office.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Office and QuickBooks Online
• Strong interpersonal skills to interact positively with all employees, clients, building management, etc.
• Excellent time management skills and attention to detail to ensure tasks are completed thoroughly and correctly.
• Detail oriented, well organized and with effective collaboration methods
• Ability to interact with all levels of the organization.
• Ability to handle confidential information with discretion.

Other Skills and Qualifications

Positive Attitude, Upbeat Personality, Strong Work Ethic, Reliable, Professionalism, “No Job Too Big or Too Small” mindset. 

You will need to demonstrate the ability to handle confidential information with discretion and utilize significant amounts of independent judgment. This is a full-time, exempt position located in Woburn, MA, reporting directly to our Managing Partner.