Remote Scheduling Assistant

Job Title: Remote Scheduling Assistant

Company: Vegas Venture Planners

Location: Remote

About Us: Vegas Venture Planners is a dynamic event planning company based in Las Vegas, Nevada. We specialize in organizing and executing unforgettable events and experiences for our clients, ranging from corporate conferences to private parties and everything in between. Our team is dedicated to delivering exceptional service and ensuring that every detail of our events exceeds expectations.

Job Description: As a Remote Scheduling Assistant at Vegas Venture Planners, you will play a vital role in the smooth coordination and execution of our events. You will be responsible for managing schedules, appointments, and logistical details to ensure that our events are well-organized and executed flawlessly. This is a remote position, offering flexibility and the opportunity to work from anywhere.

Responsibilities:

• Schedule Management: Coordinate appointments, meetings, and event logistics for clients and team members
• Communication: Serve as a liaison between clients, vendors, and internal team members to ensure clear and timely communication of schedules and requirements
• Calendar Maintenance: Maintain accurate and up-to-date calendars for events, including scheduling reminders and follow-ups as needed
• Logistical Support: Assist with logistical arrangements such as venue bookings, travel arrangements, and vendor coordination
• Documentation: Prepare and organize necessary documentation for events, including contracts, agreements, and itineraries
• Problem Solving: Proactively identify and resolve scheduling conflicts or logistical issues to ensure smooth event operations
• Client Support: Provide excellent customer service to clients by addressing inquiries, providing updates, and offering assistance as needed
• Collaboration: Work closely with other team members to coordinate schedules and ensure alignment on event details and requirements
• Ad Hoc Tasks: Assist with additional administrative tasks and projects as assigned by management
  
  

Requirements:

• Excellent Organization Skills: Ability to manage multiple schedules and tasks efficiently and prioritize effectively
• Strong Communication Skills: Clear and professional written and verbal communication skills
• Attention to Detail: Meticulous attention to detail to ensure accuracy in scheduling and documentation
• Problem-Solving Abilities: Proactive approach to identifying and resolving issues in a fast-paced environment
• Tech-Savvy: Proficiency with scheduling software, calendar management tools, and Microsoft Office suite
• Customer Service Orientation: Strong customer service skills with a focus on client satisfaction
• Team Player: Ability to work collaboratively with a diverse team in a remote environment
  
  

Preferred Qualifications:

• Previous Experience: Prior experience in event planning, scheduling, or administrative support roles is preferred but not required
• Familiarity with Event Industry: Basic understanding of event planning processes and terminology
• Remote Work Experience: Experience working remotely and managing schedules in a virtual environment
  
  

Benefits:

• Remote Work: Flexible work schedule with the ability to work from anywhere
• Professional Development: Opportunities for learning and growth within the event planning industry
• Team Environment: Collaborative and supportive team culture with opportunities for networking and skill development
• Competitive Compensation: Competitive pay commensurate with experience
  
  

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