Receptionists/Secretaries, Except Legal, Medical, and Executive
Receptionists/Secretaries, Except Legal, Medical, and Executive
Nexus Staff Inc.
Rochester, NY
See who Nexus Staff Inc. has hired for this role
Job Title: Receptionists/Secretaries
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 1111 Elmwood Ave, Rochester NY 14620
Job Duration: 2 Years
Closing: 12/07/2023.
Job Overview
The Rochester Psychiatric Center is currently seeking qualified individuals to fill nine (9) office assistant positions in various departments within the facility. This includes roles in the SHTA nursing staff, Communication Department, Accounts Payable Department, Work Control Center, and the Safety Department. As a Receptionist/Secretary, you will play a crucial role in supporting the day-to-day operations of these departments, ensuring efficient time and attendance tracking, communication management, invoice processing, office duties, and other essential tasks.
Minimum Education
Employment Type: Contract
Work Hours: 37.5 hrs./week
Work site: 100% Onsite
Location: 1111 Elmwood Ave, Rochester NY 14620
Job Duration: 2 Years
Closing: 12/07/2023.
Job Overview
The Rochester Psychiatric Center is currently seeking qualified individuals to fill nine (9) office assistant positions in various departments within the facility. This includes roles in the SHTA nursing staff, Communication Department, Accounts Payable Department, Work Control Center, and the Safety Department. As a Receptionist/Secretary, you will play a crucial role in supporting the day-to-day operations of these departments, ensuring efficient time and attendance tracking, communication management, invoice processing, office duties, and other essential tasks.
Minimum Education
- High school graduation or equivalent
- Experience is preferred but not necessary
- SHTA Nursing Staff
- Maintain time and attendance data entry for the regional forensic unit
- Manage staff time, attendance, accrual usage, and overtime
- Perform general office tasks, including answering phones and filing
- Communication Department
- Operate the Communication Desk, screening patients and visitors
- Enter personal information into the Facility Visitor Management System
- Respond to incoming calls and operate the facility's switchboard
- Maintain keys to various areas and provide coverage seven days a week
- Provide coverage in other facility departments as needed
- Accounts Payable Department
- Review and process invoices
- Conduct clerical audits for programs
- Compile data for report preparation
- Ensure timely payment of invoices
- Work Control Center
- Utilize various computer systems to generate work orders
- Complete orders, file documents, and perform data entry
- Maintain the schedule for vehicle usage and radio dispatching
- Provide backup support for the Secretary 1
- Safety Department
- Process time and attendance data for Safety Officers
- Run T&A reports and file department documents, including EOC reports
- Order supplies and submit purchase requests
- Schedule Communications Desk staff and assist when needed
- Assist in the Mail Room when required
- MS Office experience is preferred.
- Shift timing: Monday to Friday, 7 or 7:30 am start, 37.5 hours/week, no holidays, nights, or weekends.
- Free parking on RPC grounds
- RTS bus transportation within close proximity
- 100% on-site work, no hybrid or remote options
- In-person interviews
- Training will be provided
- $20 refundable deposit for keys, ID, and token
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
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Seniority level
Entry level -
Employment type
Contract -
Job function
Administrative -
Industries
Staffing and Recruiting
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