Our client, a hedge fund located in Midtown, Manhattan, is seeking a Temporary to Permanent Receptionist/OM to join their team. This position will be in office 5 days/week. Hours are 8:30am - 5:30pm.
Responsibilities:
Management of the NYC office Reception:
Meeting, greeting, and welcoming clients and visitors, and directing them appropriately
Booking guests and visitors daily into the building management booking system (including walk-in and loading bay access visitors)
Notifying company staff of visitor arrival
Managing all meeting room bookings, and maintaining meeting room environment/systems
Setting up Video Conference MS Teams and assisting when needed
Keeping the reception area and meeting rooms tidy and presentable
Answering, screening and managing incoming phone calls to the main enquiry line
Covering incoming calls for other company offices where appropriate
Arranging local and international couriers as well as external courier collections
Arranging taxis and private cars
Booking flights and accommodation for staff as required
Liaising with C-Suite Personal Assistants
General office administration duties:
Managing security access passes for: new hires, leavers, temporary staff, contractors and replacement passes (including setting up passes with photos, in house access control and building security)
Periodic access pass and temporary pass leaver audits
Compiling access control reports daily
Liaison with building reception, security, and management
Liaison with contractors and cleaners visiting the office
Taking Delivery of any Food ordered for in house meetings
Working with NY Kitchen Porter and providing cover for keeping open areas presentable and well maintained during unforeseen and short term planned absence
Tracking and ordering office supplies for pantry stationery requirements
Tracking and ordering food & pantry supplies with Facilities Manager oversight
Ordering business cards for all offices
Ad-hoc administrative assistance as per business requirements
Ad-hoc PA assistance as per business requirements
Qualifications:
Prior experience working as a Receptionist/Front of house/
Excellent communications skills
Excellent customer service skills
Presentable, well mannered
Punctual, reliable and proactive
Flexible when covering periods of absence and early/late meetings
Ability to multi-task and prioritize workload
Effective problem solver and organized
Self-starter
Experience with Microsoft Outlook, Excel, Word, PowerPoint
Compensation/Benefits:
60K-65K salary based on experience
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Banking
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