Madison-Davis, LLC

Receptionist & Office Administrator

Madison-Davis, LLC Washington DC-Baltimore Area

Rate: $28/hour, $60K once converted


  • Greet and welcome guests and clients in-person and over the phone and provide excellent customer service.
  • Answer and direct phone calls to the appropriate contact, relay messages in a timely manner.
  • Function as a liaison for building administration, building vendors and office facilities; point of contact for fire drills/search teams and will disseminate news/requests from the building.
  • Oversee daily coffee, tea and beverage service and snack pantries for the office.
  • Daily stock assorted beverages in the main/back-office kitchens and service multi-function coffee machines.
  • Load and unload the dishwasher and hand wash delicate dishes and glassware throughout the day.
  • Send reminders for personal items stored in the refrigerator and ensure weekly cleaning each Friday.
  • Regularly take inventory, order and stock office/kitchen supplies and refreshments.
  • Oversee general office cleanliness, stock printers/copiers and discard old print jobs.
  • Handle daily lunch order and deliveries; coordinate catering services and event planning for onsite/off-site events.
  • Provide a consistent and professional experience for all candidates in the Washington, D.C. office.
  • Point of contact for conference room scheduling; maintains setup and upkeep before and after meetings.
  • Maintain and update the Washington, D.C. phone list, seating chart, floor plans.
  • Manage keycard access and update the office vendor contacts list and other site-specific databases.
  • Coordinate regular shredding and manage in-house and off-site filing for the Washington, D.C. office.
  • Oversee daily mail sort, receive deliveries, and coordinate FedEx, UPS, USPS, and courier pick-up services.
  • Seniority level

    Associate
  • Employment type

    Contract
  • Job function

    Legal and Administrative
  • Industries

    Law Practice and Legal Services

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