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Clare Wright
Partner, Office Support & Human Resources Recruiting Division at Green Key Resources
Midtown boutique finance firms seeks a Receptionist/Operations Assistant to support the team. The ideal candidate will have 2+ years of administrative experience in a front desk/office assistant capacity, enjoy working in a people-facing environment and be interested in working in financial services.
Salary: $60-65k + bonus
Onsite in Midtown Manhattan office, Monday-Friday, 8am to 5pm
Job Responsibilities:
Serve as the first point of contact for visitors, warmly welcoming guests, answering phone calls, and directing inquiries to the appropriate person or department.
Provide general administrative support, including managing calendars, scheduling appointments, handling correspondence, and assisting with data entry tasks.
Provide back up administrative support to the CEO; scheduling meetings and liaising with clients
Assist in organizing and coordinating meetings and events, both in-house, external, and virtual, ensuring seamless execution and a professional experience for all participants.
Work directly with the Operations Manager to complete internal checklists, including onboarding/offboarding procedures and HR/benefits tasks, contributing to the efficiency of our operations.
Manage internal tracking files for IT, liaise with external IT vendors as needed for office updates, and ensure smooth communication and collaboration on IT-related matters.
Requirements:
Bachelor's degree or equivalent experience required.
2+ years of administrative experience, preferably in a fast-paced environment.
Strong organization skills with meticulous attention to detail.
Self-motivated individual with passion and drive to provide top-level service and support
Exceptional written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Financial Services
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