Receptionist

Midtown boutique finance firms seeks a Receptionist/Operations Assistant to support the team. The ideal candidate will have 2+ years of administrative experience in a front desk/office assistant capacity, enjoy working in a people-facing environment and be interested in working in financial services.

Salary: $60-65k + bonus

Onsite in Midtown Manhattan office, Monday-Friday, 8am to 5pm

Job Responsibilities:

• Serve as the first point of contact for visitors, warmly welcoming guests, answering phone calls, and directing inquiries to the appropriate person or department.
• Provide general administrative support, including managing calendars, scheduling appointments, handling correspondence, and assisting with data entry tasks.
• Provide back up administrative support to the CEO; scheduling meetings and liaising with clients
• Assist in organizing and coordinating meetings and events, both in-house, external, and virtual, ensuring seamless execution and a professional experience for all participants.
• Work directly with the Operations Manager to complete internal checklists, including onboarding/offboarding procedures and HR/benefits tasks, contributing to the efficiency of our operations.
• Manage internal tracking files for IT, liaise with external IT vendors as needed for office updates, and ensure smooth communication and collaboration on IT-related matters.

Requirements:

• Bachelor's degree or equivalent experience required.
• 2+ years of administrative experience, preferably in a fast-paced environment.
• Strong organization skills with meticulous attention to detail.
• Self-motivated individual with passion and drive to provide top-level service and support
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)