Real Estate Lease Administration Manager

Responsibilities:

• Manage the assigned portfolio of commercial real estate leases, overseeing interpretation and documentation
• Act as the primary point of contact for landlords and subtenants, regarding lease and rent issues
• Act as the primary point contact for internal parties, regarding lease matters and interpretation questions
• Process lease confirmation certificates, estoppels, SNDAs and other landlord requests, as required
• Administer insurance certificates and ensure ongoing compliance.
• Manage financial aspects of leases, including:
• Processing of monthly landlord statements/invoices and annual CAM reconciliations
• Oversee the administration of construction allowances, rent abatements and security deposits
• Ensure lease obligations are processed in accordance with the lease, and ASC-842’s lease accounting standards
• Oversee the administration of utility transfers on/off and monthly payments
• Administration of vendor set-ups and record maintenance
• Processing construction project purchase orders, change orders, invoices and lien releases
• Preparation of the annual budget and mid-year reforecast
• Ensure accuracy and completeness of lease data in the lease management system, including:
• Legal Entities
• Key dates for lease commencements, expirations, option notice dates, rent escalations, etc.
• Accurate base rent and additional rent expense information
• Property and operations related information, required to feed enterprise applications
• Repair & maintenance obligations, and tenant improvement obligations
• Key contact information, such as landlords, property managers and rent remittance contacts
• Lease summaries/abstracts for easy review by others
• Filing of legal documents including leases, amendments/addenda, and binding correspondence (ex: notices exercising options, lease commencement certificates, etc.)
• Prepare recurring and ad-hoc reports regarding lease and property information.
• Communicate upcoming critical dates regarding lease commencements, expirations, expansions, and upcoming option notice dates.
• Coordinate with third party service providers (brokerage, utility consolidators, and technology) as needed.

Qualifications:

• Minimum of 3-5 years related experience
• Understand complex commercial real estate contracts, and clearly identify rights and obligations across a variety of contract types and lease transactions
• Excellent communication skills with ability to communicate clearly and effectively with all levels of management and external partners.
• Ability to thrive in a fast-paced environment with little direct supervision
• Proactivity / Initiative / Self-Starter
• Must have intermediate skills in Microsoft Office, including Word, Excel and Outlook, as well as Adobe Acrobat Professional
• Project Management experience a plus
• At least 3 years’ experience in a lease administration and/or lease payment software
• Paralegal certification a plus.
• May supervise a junior-level associate.
• Ability to Travel <10% of the time