Real Estate Lease Administration Manager
Real Estate Lease Administration Manager
HD Supply
Atlanta, GA
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Responsibilities:
- Manage the assigned portfolio of commercial real estate leases, overseeing interpretation and documentation
- Act as the primary point of contact for landlords and subtenants, regarding lease and rent issues
- Act as the primary point contact for internal parties, regarding lease matters and interpretation questions
- Process lease confirmation certificates, estoppels, SNDAs and other landlord requests, as required
- Administer insurance certificates and ensure ongoing compliance.
- Manage financial aspects of leases, including:
- Processing of monthly landlord statements/invoices and annual CAM reconciliations
- Oversee the administration of construction allowances, rent abatements and security deposits
- Ensure lease obligations are processed in accordance with the lease, and ASC-842’s lease accounting standards
- Oversee the administration of utility transfers on/off and monthly payments
- Administration of vendor set-ups and record maintenance
- Processing construction project purchase orders, change orders, invoices and lien releases
- Preparation of the annual budget and mid-year reforecast
- Ensure accuracy and completeness of lease data in the lease management system, including:
- Legal Entities
- Key dates for lease commencements, expirations, option notice dates, rent escalations, etc.
- Accurate base rent and additional rent expense information
- Property and operations related information, required to feed enterprise applications
- Repair & maintenance obligations, and tenant improvement obligations
- Key contact information, such as landlords, property managers and rent remittance contacts
- Lease summaries/abstracts for easy review by others
- Filing of legal documents including leases, amendments/addenda, and binding correspondence (ex: notices exercising options, lease commencement certificates, etc.)
- Prepare recurring and ad-hoc reports regarding lease and property information.
- Communicate upcoming critical dates regarding lease commencements, expirations, expansions, and upcoming option notice dates.
- Coordinate with third party service providers (brokerage, utility consolidators, and technology) as needed.
Qualifications:
- Minimum of 3-5 years related experience
- Understand complex commercial real estate contracts, and clearly identify rights and obligations across a variety of contract types and lease transactions
- Excellent communication skills with ability to communicate clearly and effectively with all levels of management and external partners.
- Ability to thrive in a fast-paced environment with little direct supervision
- Proactivity / Initiative / Self-Starter
- Must have intermediate skills in Microsoft Office, including Word, Excel and Outlook, as well as Adobe Acrobat Professional
- Project Management experience a plus
- At least 3 years’ experience in a lease administration and/or lease payment software
- Paralegal certification a plus.
- May supervise a junior-level associate.
- Ability to Travel <10% of the time
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Seniority level
Mid-Senior level -
Employment type
Full-time -
Job function
Legal -
Industries
Wholesale
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See who you knowFeatured Benefits
Inferred from the description for this job
-
Medical insurance -
Dental insurance -
Vision insurance -
401(k) -
Paid maternity leave -
Paid paternity leave -
Tuition assistance
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