Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:
Answer management phones and assist with tenant needs
Respond to inquiries by providing routine information and or taking and delivering messages
Receive, distribute, and review all purchase orders, track purchase orders, cross reference in Avid, alert management of any problems or unresolved purchase orders
Plan special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc. and execute with management approval
Maintain inventory of office supplies and property staff directory
Prepare and administer service agreements and collect certificates of insurance
Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
Research account payable inquiries
Support Chief Engineer with administrative tasks as needed.
Monitor work orders and follow up with engineering team to ensure work orders are timely completed
Compile, review, and process Tenant Utility Billings
Provide management team with aged delinquency reports, and other reports, as requested
Perform other miscellaneous tasks as needed/required.
Position Requirements
Must have a minimum high school education. Associate’s or Bachelor’s degree preferred
Minimum of 2 years previous commercial property management experience
Experience with MRI and Yardi software, preferred
General accounting experience and knowledge, including an understanding of A/P, A/R
Possess professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation and maintain a valid driver's license
Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook
Excellent communication skills, both verbal and written
Able to demonstrate strong multi-tasking skills
Ability to work independently.
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Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Sales and Management
Industries
Internet Publishing
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