Purchasing Specialist

Overview

WEI is a service and solution technology provider that focuses on building quality relationships with its clients. Our clients benefit from our technical talents, value-added services, demonstration labs, knowledge transfer center, integration/imaging labs, proof of concept labs and our commitment to quality. From server and networking configurations, imaging, inventory management, through on-site implementation, our Operations Team is committed to providing unwavering support throughout the project.

WEI has an exciting opportunity for a Purchasing Specialist to join our Operations team.

The Purchasing Specialist position is responsible for reviewing vendor quotes, securing the best pricing, managing purchase orders and inventory, and maintaining strong vendor relationships. This key position ensures compliance with company policies, collaborates with internal teams, and drives continuous improvement in procurement processes, contributing positively to the company's success.

Responsibilities

• Review vendor quotes for accuracy.
• Determine best pricing options.
• Update pricing information.
• Confirm order details, quantities, and delivery schedules with vendors.
• Manage digital inventory effectively to ensure accurate stock levels.
• Generate and process purchase orders ensuring POs are complete, accurate, and comply with company policies.
• Send POs to vendors and confirm receipt.
• Develop and maintain positive relationships with vendors.
• Negotiate terms and conditions with vendors to secure favorable pricing and delivery and payment terms.
• Address and resolve any issues related to order discrepancies.
• Liaise with the sales team, inventory team, and other relevant departments to align purchasing activities with company goals for the successful outcome of all orders.
• Provide regular updates on order status and any potential delays or issues.
• Identify and mitigate potential risks related to procurement activities.
• Drive continuous improvement initiatives to enhance workflows and processes.
• Follow company policies and procedures to maintain compliance and operational integrity.
• Perform additional duties as requested to support departmental objectives.
  
  

Abilities:

• Communicate effectively with vendors and internal teams.
• Exhibit proficiency with internal tools, workflows, and processes to streamline operations.
• Apply working knowledge of MS Word, MS Excel, and CRM tools such as Tigerpaw (if applicable) to perform job functions efficiently.
• Thrive in a collaborative, cross-functional environment, demonstrating the ability to work well across different teams and functions.
• Demonstrate adaptability to manage changing priorities and multiple tasks simultaneously in a demanding environment.
• Embrace technology and innovation with enthusiasm, maintaining a passion for work.
• Manage multitasking effectively, including processing a high volume of emails and tasks.
• Demonstrate strong time management skills to prioritize tasks and meet deadlines.
• Work proficiently in an office environment, adhering to professional standards and practices.
• Display exceptional verbal and written communication skills to facilitate clear and concise interactions.
• Utilize analytical and critical thinking skills to recognize changes needed and solve problems effectively.
• Demonstrate self-motivation, high energy, and enthusiasm to drive positive outcomes.
• Adapt, evolve, and innovate to meet evolving business needs.
• Foster a collaborative and positive team environment, always exhibiting strong teamwork.
  
  

Education

• Bachelor's degree in Business Administration or high school diploma with experience in the following roles - Procurement, Order Administration, Sales Operations, Supply Chain Management, Inventory Management
• Nothing in this Job Description restricts the Company's right to assign or reassign duties and responsibilities to this position at any time. This position is at will, which means that either the employee or the Company may terminate the employment relationship at any time, with or without notice and for any reason or no reason.
  
  

EEOC Statement:

• WEI is an Equal Opportunity Employer: The Company believes that all persons are entitled to equal employment opportunity. The Company will not discriminate or tolerate discrimination against any employee or applicant because of race, color, creed, religion, genetic information, sex, sexual orientation, national origin, age, status regarding public assistance, marital or veteran status, disability or any other characteristic protected by local, state, or federal law.